1066 Electronic Research Administration Coordinator
POSITION IDENTIFICATION
TITLE Electronic Research Administration Coordinator
CLASSIFICATION NUMBER 1066
GRADE 31
IMMEDIATE SUPERVISOR Director of Sponsored Research and Programs
MAJOR ADMINISTRATOR Vice President for Research and Economic Development
The primary job duties of the Electronic Research Administration (ERA) Coordinator include the implementation, management, and maintenance of the InfoEd Grants Management System and coordination, review, preparation, and submission of proposal packages and other applications to external funding agencies. The ERA Coordinator assists faculty, staff and administrators in administering grants and contracts and serves as a liaison to funding agencies to ensure institutional compliance with terms and conditions of grants and contracts.
Education: A high school diploma or the equivalent plus completion of technical training or post-secondary school courses in a computer-related field are required.
Experience: At least two years experience in administering federal grants and/or contracts is required. Demonstrated experience managing and maintaining software packages is required. Demonstrated experience in the preparation of proposals and subawards for externally-funded programs is preferred. A working knowledge of Microsoft Office products is required. At least two years of experience in administration of InfoEd Grants Management package and work experience in higher education is required.
Skills: Highly effective oral and written communication skills and effective interpersonal skills are required. Demonstrated experience with word processing, spreadsheets, and database software programs is required. Requires the ability to work independently with minimal supervision and to follow through on projects and work assignments. Must be detail-oriented. Must be able to manage multiple concurrent projects, reason analytically and work with people possessing different levels of technical knowledge.
1. Serves as the System Administrator for implementation and maintenance of the InfoEd Grants Management System and facilitates effective utilization of the system by maintaining data integrity, controlling access to the database, designing, developing, and maintaining a logical view of commonly used data and communicating the existence of this information to users, creating, maintaining, and distributing documentation for the utilization of the database, and responding to inquiries regarding utilization of the database and providing assistance to users as needed.
2. Ensures the ongoing operation of the system by maintaining hardware and software inventories and providing application support as needed.
3. Ensures the integrity of modifications to the system by assisting in the installation of application software, configuration, testing and performing all application system tuning.
4. Assures coordination of daily system operations by printing production reports as requested, scheduling daily jobs, and providing ad hoc reporting as needed.
5. Ensures the operational integrity of the system by serving as the office’s liaison with vendors on all application system issues, coordinating the installation of new software, coordinating the purchase and/or development of all custom interfaces, installing and documenting all system customizations, assisting Computer Services with maintenance of interfaces to external systems, implementing and administering application and database security, and updating user accounts as requested.
6. Enhances usefulness of the database to users by coordinating and conducting applications training for faculty, staff, and students and determining training needs.
7. Assists faculty and staff in using the Grants Management System including preparation and submission of proposals for funding and coordination of the electronic or hardcopy submission of proposals.
8. Maintains and monitors the Grant Management System in regards to awarded, pending, and planned grants and contracts to assure the University is current on grant and contractual obligations.
9. Reviews award documents to identify terms and conditions that may require further attention from the Director and serves as a liaison for faculty, staff and University administrators with funding agencies to ensure institutional compliance with terms and conditions of awards, as well as coordinating timely response to inquiries requesting information on current, pending, and planned projects.
10. Assists the Director in the development of subawards, budget re-allocations, and no-cost extensions for externally funded projects and serves as a liaison with funding agencies for faculty, staff, and University administrators regarding approval for sub-awards, budget re-allocation, and no-cost extension.
11. Works with the Director and Associate Director to develop and implement record keeping and disposal procedures for Project and Compliance files.
12. Coordinates Award Notification to grant recipients, administrators, and accountants, as well as assisting Project Directors and Principal Investigators in implementation of grants and contracts.
13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Director.
14. Supports the overall success of the Office of Sponsored Research and Programs by performing other duties as assigned.
The ERA Coordinator is supervised by the Director of Sponsored Research and Programs.
JOB FAMILY 3
Factor 1: Educational/Experience Requirements of the Job
Level 4 - 788 Points: A combination of education and experience equivalent to a Level 4 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.
Factor 2: Supervisory Responsibility
Level 1 - 299 Points: Little or no supervisory responsibility for the work of others.
Factor 3: Skill, Complexity, and Technical Mastery
Level 3 - 1000 Points: Knowledge of few basic information technology terms and methods such as those acquired through on-the-job training in one or more simple work processes. Knowledge permits the employee to carry out a variety of related and recurring assignments that can be quickly mastered. Alternatively, knowledge of the processes, methods, and procedures associated with a limited range of technical objectives or common problems, or knowledge of an extensive body of standard rules, procedures, processes, operations, tools, or equipment requiring extended training and experience to perform a wide variety of interrelated and nonstandard tasks and resolve a wide range of problems. Knowledge permits the employee to carry out a variety of related and recurring assignments that can be quickly mastered.
Factor 4: Budgetary Control
Level 1 - 193 Points: Jobs at this level involve no budgetary control except for the normal responsibilities associated with monitoring and reporting everyday expenses.
Factor 5: Work Environment and Physical Demands
Level 1 - 25 Points: The work environment has only everyday discomforts associated with an office or commercial vehicle. The work area is adequately lighted, heated or cooled, and ventilated. Work is largely sedentary involving mostly sitting with occasional walking, standing, bending, or carrying of small items. No special physical demands are required of the work.
Factor 6: Work Impact and Effect
Level 3 - 2340 Points: Work products or services directly impact the operation, accuracy, reliability, acceptability, or design of programs, systems, or equipment, that affect the operation of individual departments or units. The work activity may be complex, but normally involves addressing conventional problems or situations with established methods that allow departments, programs, or units to function properly. Improperly performed work and/or equipment or software failures likely produce significant errors and/or create delays that directly affect the ability of a department, program, or unit to function properly, and the welfare of faculty, students, or others that use the services and/or products of the department, program, or unit. While the scope of improperly performed work and/or equipment or software failure is limited, the nature of the activity may require that emergency repairs be performed.