1516 Director of Accounting and Budgeting
POSITION IDENTIFICATION
TITLE Director of Accounting and Budgeting
CLASSIFICATION NUMBER 1516
GRADE 49
IMMEDIATE SUPERVISOR Chief Financial Officer
MAJOR ADMINISTRATOR President
GENERAL FUNCTION
The Director of Accounting and Budgeting is responsible for the daily accounting functions of the University, which includes procurement, receiving, property control, accounts payable, financial aid disbursements, general ledger updating, grant and contract reporting, and the Perkins Loan Program. The Director of Accounting and Budgeting is responsible for the preparation of the University Internal Operating Budget, preparation of the Operating Budget Request submitted to the State Legislature for appropriation of state funds, projecting revenues and expenses, planning and executing the budget, and maintenance of budget control. The Director of Accounting and Budgeting compiles the interim financial reports and the annual financial report; develops and assesses the effectiveness of computer support systems to ensure that proper accounting standards and principles and procedures are followed during the daily updating of financial records and to facilitate the reporting process. The Director of Accounting and Budgeting assists the Chief Financial Officer in budget planning, analysis activities, and preparing the response to proposed legislation for the University. The Director of Accounting and Budgeting supervises accounting professionals and accounting clerks and works with academic and administrative staff and internal and independent auditors to ensure adherence to prescribed accounting principles, standards, and procedures.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Accounting is required; a Masters degree and/or C.P.A. is preferred.
Experience: At least six years experience in a supervisory accounting position is required. Management experience is preferred.
Skills: The ability to interpret and perform accounting standards, principles and procedures is required. An understanding of how computers can be used to perform various accounting functions is required. Must be able to manage an accounting office and supervise both professional and support staff.
1. Develops a competent, productive and efficient departmental staff by supervising, directly and through delegation, professional accountants and accounting clerical support personnel.
2. Manages the daily accounting functions of the University by supervising the accounting functions necessary to maintain the University's procurement, receiving, property control, accounts payable, financial aid disbursements, general ledger updating, grant and contract reporting, and various reconciliations.
3. Ensures that proper accounting principles and standards are followed by reviewing the daily, monthly and yearly internal controls in the office.
4. Develops new accounting systems, both automated and manual, by working with other University departments and by formulating new policies and procedures regarding the proper internal controls necessary for the accurate and timely operations of the new systems.
5. Improves or modifies methods of budgeting, budget reporting, resource allocation, and budget control by assuring the utilization of available techniques and technologies.
6. Assists the President and the Chief Financial Officer in the preparation of the University Internal Operating Budget by implementing methods, models, and other decision support systems and assuring timely submission.
7. Oversees the preparation, construction, and implementation of a detailed campus operating budget by monitoring the solicitation of program resource needs and budget plans and the communication of completed budgets from the individual operating units.
8. Provides information concerning operating resource requests and allocations to the University’s senior administrators, Board of Governors, and others by assisting the Chief Financial Officer in the preparation of recommendations and reports.
9. Assists the Chief Financial Officer by collecting, organizing, and analyzing financial data for preparation of various reports and statistical data outlining the University’s financial position in areas of income and expenditure based on past, present, and forecasted operations.
10. Assists in the establishment of system-wide policies and procedures which ensure that resources are used in the most effective and efficient manner by all campuses of the University by serving as a member of the System Coordinating Committee.
11. Prepares interim financial and statistical reports and the audited annual financial report by compiling, researching, and analyzing financial data.
12. Provides various accounting information to the Chief Financial Officer and other University administrators as needed by remaining familiar with the information available in the University's accounting system.
13. Supervises professional accountants and accounting clerical support staff by reviewing their
procedures in performing daily accounting work and performing various reconciliations to ensure the accuracy of their work.
14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Chief Financial Officer.
15. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.
SUPERVISION
The Director of Accounting and Budgeting supervises professional accountants and accounting clerical support staff; reports to the Chief Financial Officer and functions with relative independence within a broad framework of stated objectives.
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 5 - 3300 Points: Knowledge of the principles and methods of an administrative, managerial, or professional field such as accounting or auditing, financial management, information technology, business administration, human resources, engineering, law, social sciences, communications, education, or medicine. Knowledge permits employee to supervise projects and/or departments using standard methods to improve administrative and/or line operations. Knowledge also permits employee to plan steps and carry out multi-phase projects requiring problem definition and modified techniques, to coordinate work with others, and to modify methods and procedures to solve a wide variety of problems. Knowledge at this level requires a Bachelor's or Master's degree with substantial related work experience, including up to two years of administrative or supervisory experience. Alternatively, this level may require a professional or clinical degree beyond the Bachelor's degree with moderate related work experience; knowledge requirements include significant levels of related work experience.
Factor 2: Supervisory Responsibility
Level 5 - 730 Points: Supervision of (a) several work teams or work team leaders, (b) a rather large group of operative, administrative support, or paraprofessional employees, (c) a work group involving direction of skilled technical employees, (d) professionals in technical and skilled areas, and/or (e) subordinate supervisory personnel. The incumbent performs a full range of supervisory responsibilities including the authority to hire, train, transfer, promote, reward, or discipline others. Supervision will likely be general rather than close supervision of others. At this level, supervisory responsibilities consume significant amounts of work time and include substantial responsibility for work planning activities, staffing, and performance management as well as budgeting and planning functions.
Factor 3: Interactions with Others
Level 5 - 850 Points: Interactions are highly unstructured and incumbents are often required to resolve difficult and unstructured problems. Interactions are commonly with administrators, cost-center heads, high level committees, or external constituents in order to defend, negotiate, or resolve controversial and/or long-range issues and problems. Interactions occur in situations subject to divergent views, skepticism, resistance, uncooperative attitudes, and conflicting objectives. Interactions often require high levels of interpersonal skill and require the ability to influence, interrogate, or control others through debate, persuasion, or authoritative recognition and require strong analytical and decision-making skills.
Factor 4: Job Controls and Guidelines
Level 4 - 850 Points: The employee operates under administrative supervision and makes decisions based on broadly-stated University objectives and available resources. Administrative guidelines are expressed in terms of project or program outcomes and deadlines with few comprehensive guidelines. Decisions are based on inadequate guidelines that require considerable interpretation and force the employee to plan all phases of the assignment. Assignments may be unrelated in function and the work requires many different processes and methods and a great deal of analysis to identify the nature and extent of problems. The work may require the employee to develop new methods and to deal with many variables, including some that are unclear or conflicting. Characteristic jobs at this level may involve directing large and/or complex programs, projects, or departments in which the work cuts across functional lines or requires dealing with unprecedented issues.
Factor 5: Managerial Responsibility
Level 6 - 3400 Points: Work involves primary accountability for key end result areas including the major projects, processes, or services of a cost center. Work activities affect a wide range of professional projects or administrative activities of the University, influence internal or external operations, and affect other administrators and a great many students, faculty, and/or staff. At this level, the incumbent may have primary authority for developing large budgets and distributing funds over a number of related functions.