1861 Assistant Director of Financial Aid, Scholarship Programs
POSITION IDENTIFICATION
TITLE Assistant Director of Financial Aid, Scholarship Programs
CLASSIFICATION NUMBER 1861
GRADE 43
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director, Student Financial Aid
MAJOR ADMINISTRATOR Vice President for Student Affairs
GENERAL FUNCTION
The Assistant Director of Financial Aid, Scholarship Programs oversees the administration of all scholarships sponsored by the University, the Missouri State University Foundation, the state of Missouri, and outside agencies. The Assistant Director of Financial Aid, Scholarship Programs works with university committees in selecting scholarship recipients and organizes special events associated with various scholarship programs, develops publicity concerning the various scholarships, including publications, application forms, and general promotion of the programs, and serves as the liaison between the Office of Student Financial Aid and the student organization of Presidential Scholars (Gamma Pi Alpha). The Assistant Director of Financial Aid, Scholarship Programs maintains a current knowledge of state and federal regulations governing financial aid and ensures the integrity of the Office of Student Financial Aid with compliance of those regulations.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree is required. A Master's degree is preferred.
Experience: Experience in college or university student financial aid, admissions, or scholarship administration is required. Experience in some other area of student affairs administration in combination with appropriate post-graduate work may be considered as an alternative. Knowledge of PowerFaids financial aid management system is preferred.
Skills: Excellent oral and written communication skills, including the ability to make effective presentations before large groups of students and parents, are required. Knowledge of and sensitivity to issues related to the recruitment and retention of a diverse student body is required. The ability to collect and analyze data, converting it to information that can be communicated to other University personnel, is required. The ability to relate effectively to students, parents, staff, faculty, and administrators is required. Strong organizational and management skills are required. Experience with office applications software, preferably Microsoft Office products, is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures that scholarship funds are spent appropriately by assisting the Director in the preparation of budget requests and by monitoring and managing expenditures from both University and Foundation accounts.
2. Contributes to the success of the Missouri State University scholarship program by serving on the Missouri State University Scholarship Committee, analyzing the effectiveness of the scholarship program in attracting students, maintaining familiarity with the scholarship programs of competing institutions, understanding the impact of the scholarship program on the University budget and net revenue, and recommending changes to the Missouri state University scholarship program to the Scholarship Committee when appropriate.
3. Ensures effective dissemination of information regarding Missouri State University scholarship programs to students, parents, high school counselors, and others by maintaining the scholarship portion of the Missouri State University web page and cooperating with the Admissions Office in the distribution of publications, letters, and other materials.
4. Manages the process of selection and notification of scholarship recipients by serving on the Missouri State University Presidential Scholarship selection committees, working with university academic departments and high school and community college personnel, overseeing the processing of all scholarship applications, and coordinating the participation of Missouri State University representatives and other presenters at award ceremonies in area high schools.
5. Contributes to the achievement of University enrollment management objectives by assisting in the recruitment of scholarship caliber students and by providing status reports to the appropriate personnel regarding offers made and acceptances received for each of the various scholarship programs.
6. Works with the Compliance Officer in Athletics to coordinate awards made by that department.
7. Adheres to National Collegiate Athletic Association (NCAA) and Missouri Valley Conference (MVC) rules as communicated by the Associate Director of Athletics, Compliance related to dealings with student-athletes and/or Athletics Department personnel and reports any concerns or possible violations of those guidelines to the immediate supervisor.
8. Organizes the Presidential Scholars interview weekend in coordination with the staff of the Office of Admissions.
9. Ensures compliance with state and federal regulations by assisting in the preparation of required reports concerning financial aid programs and associated application processes.
10. Promotes a positive image of the Financial Aid Office by making presentations to inform the public about the various financial aid programs and associated application processes.
11. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
12. Remains competent and current by self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Director of Student Financial Aid.
13. Contributes to the overall success of the Office of Student Financial Aid by interviewing applicants, processing applications for all types of financial aid, and performing all other duties as assigned by the Director of Student Financial Aid.
SUPERVISION
The Assistant Director of Scholarship Programs is supervised by the Director of Student Financial Aid, supervises full time staff and student employees, and makes recommendations which are given particular weight regarding the hiring, firing, advancement, promotion, and other changes of status of those supervised.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2012
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.
Factor 2: Supervisory Responsibility
Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.