5203 Library Systems Specialist

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Head, Library Systems Office

MAJOR ADMINISTRATOR Dean, Library Services

GENERAL FUNCTION

The primary duty of the Library Systems Specialist is the management of the University library’s online catalog, bibliographic utility software, and related systems. The Library Systems Specialist provides development, support, training, documentation, and problem resolution for these systems and serves as the library’s representative and point of contact to the MOBIUS consortium and SWAN cluster.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education A Bachelor's degree, with an emphasis in Library Science or a computer- related field is required. A Master’s degree in Library Science is preferred.

Experience Three years experience working in a library or consortium managing an integrated online library catalog system is required; experience managing an integrated online library catalog system in a multi-library or consortium environment is preferred. Academic library experience is preferred; library technical services experience is preferred.

Skills Knowledge and understanding of the theory and practices of library services is required. Excellent oral and written communications skills and strong interpersonal skills are required. The ability to work independently or in groups and handle multiple projects and priorities is required. An understanding of MARC and bibliographic record structure is required. A good working knowledge of word processing, database, and/or spreadsheet applications is required.

Other Occasional evening and weekend work is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Manages and supports the operation of the Libraries’ shared integrated online library catalog by maintaining configuration and access tables, documenting the system configuration, identifying and resolving problems relating to records, access, system functionality, or operation and keeping up to date on system and software issues.

2. Develops and implements policies and procedures for the operation of the online catalog and lending of materials by working with the Libraries’ administration and departments, other SWAN cluster members, and the MOBIUS consortium.

3. Provides support for bibliographic utility software by working with bibliographic utility support staff to resolve functionality and access problems and advising members of the Library Systems Office on the installation and configuration of the software.

4. Develops, coordinates, and provides general and individualized training and documentation in the use and operation of the online catalog and bibliographic utility software by working with Library departments, the MOBIUS Consortium Office, and the bibliographic utility vendors.

5. Develops and implements new services related to the online catalog and other Library systems that support Library operations and/or provide services to Library patrons and the University community.

6. Identifies, formats, and loads bibliographic and other records into the online catalog by working with other library or university departments, the MOBIUS Consortium Office, bibliographic utilities, and/or data vendors.

7. Collects and analyzes statistics from the online catalog and bibliographic utilities and generates reports.

8. Serves on library, campus, regional, and state-wide committees as necessary and represents the Missouri State University Libraries on regional and state-wide MOBIUS consortium committees.

9. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Head, Library Systems Office.

10. Supports the overall success of the Missouri State University Libraries by serving as backup to other members of the Library Systems Office and performing all other duties as assigned.

SUPERVISION

The Library Systems Specialist is supervised by the Head, Library Systems Office, is in charge of the Library Systems Office in the absence of the department head, and may supervise student assistants and interns.

OFFICE OF HUMAN RESOURCES MARCH 2005

Factor 1: Educational/Experience Requirements of the Job

Level 8 - 1576 Points: A combination of education and experience equivalent to a Level 8 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.

Factor 2: Supervisory Responsibility

Level 2 - 598 Points: Irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. At this level are jobs in which the incumbent may be asked to supervise small numbers of student workers, graduate assistants, or part-time employees, but the supervisory work is irregular or infrequent. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities.

Factor 3: Skill, Complexity, and Technical Mastery

Level 5.5 - 1750 Points: Skill, complexity, and technical mastery is somewhat above requirements for a level at 1600, but somewhat below the skill, complexity, and technical mastery requirements at level 1900.

Factor 4: Budgetary Control

Level 1 - 193 Points: Jobs at this level involve no budgetary control except for the normal responsibilities associated with monitoring and reporting everyday expenses.

Factor 5: Work Environment and Physical Demands

Level 1 - 25 Points: The work environment has only everyday discomforts associated with an office or commercial vehicle. The work area is adequately lighted, heated or cooled, and ventilated. Work is largely sedentary involving mostly sitting with occasional walking, standing, bending, or carrying of small items. No special physical demands are required of the work.

Factor 6: Work Impact and Effect

Level 3 - 2340 Points: Work products or services directly impact the operation, accuracy, reliability, acceptability, or design of programs, systems, or equipment, that affect the operation of individual departments or units. The work activity may be complex, but normally involves addressing conventional problems or situations with established methods that allow departments, programs, or units to function properly. Improperly performed work and/or equipment or software failures likely produce significant errors and/or create delays that directly affect the ability of a department, program, or unit to function properly, and the welfare of faculty, students, or others that use the services and/or products of the department, program, or unit. While the scope of improperly performed work and/or equipment or software failure is limited, the nature of the activity may require that emergency repairs be performed.