5550 Stores Clerk, Facilities Management


TITLE Stores Clerk, Facilities Management




IMMEDIATE SUPERVISOR Material and Inventory Control Specialist

MAJOR ADMINISTRATOR Administrative Coordinator, Facilities Management


The Stores Clerk, Facilities Management performs manual and moderately complex clerical work of a general warehouse or stockroom nature including receiving, inventorying, storing, accounting for, and issuing supplies, equipment, and materials used by the Facilities Management Department.  The Stores Clerk, Facilities Management assists in maintaining accurate inventory records, logging departmental fleet vehicle information, managing a perpetual inventory of supplies available for issue, making minor repairs, and performing or arranging periodic preventive maintenance of mechanical tools and equipment.


Education: A high school diploma or the equivalent is required. 

Experience: At least three years of successful experience in inventory management, storekeeping, or stockroom operations or at least three years of successful experience in business administration or bookkeeping in a construction or mechanical building trade is required. Experience operating various motor vehicles, including light delivery vehicles is required.  Experience using materials’ handling equipment, such as pallet jacks and forklifts, is preferred. Experience in inventory management, storekeeping, or stockroom operations for an organization dealing with mechanical, electrical, and plumbing goods is preferred.

Skills:  Strong computer skills and familiarity with computerized inventory systems are required.  Strong organizational skills are required; must be detail-oriented.  The ability to work independently and multitask in a fast-paced environment is required. Excellent communication and interpersonal skills are required.  Strong customer service skills are required.  The ability to understand and follow verbal and written instructions is required.

Effort: This position lifts and transports materials and on a daily basis; items weighing more than fifty pounds may require the assistance of others or the use of mechanical assistance.  The nature of this position requires sitting at a computer, periods of standing, and frequent bending, stooping, and reaching on a daily basis.

License: A valid Missouri driver’s license is required.

Other: The scope of the position requires exposure to and use of greases, chemicals, solvents, and cleaners common to mechanical work that may be hazardous and/or cause injury if specific instructions regarding their mixture, use, and disposal/storage are not properly followed.


1. Assists in maintaining an efficient and effective storeroom operation by following procedures to receive, unpack, inventory, store (as necessary), account for, and issue all shipments of mechanical supplies and equipment, such as lumber, nails, bolts, hardware, conduit, switches, electrical wiring, repair parts for valves, thermostats, pumps and fittings, hand tools, pipe dies and cutters, and similar type supplies and equipment.

2. Utilizes a computer to determine stock balances, bin locations, inputs or retrieves data for routine operational needs, prepares reports, and performs perpetual inventory maintenance.

3. Follows verbal and written instructions.

4. Focuses on customer needs and customer satisfaction, projects a positive customer service environment to both internal and external customers, and promotes and encourages an attitude of exemplary customer service and integrity to all staff within Facilities Management.

5. Procures materials, supplies, and equipment that meets the needs of the department and identifies substitutions or interchanges and assures compliance with specifications by contacting vendors or researching catalogs and publications.

6. Complies with University purchasing guidelines and principles by maintaining strict accountability of all mechanical equipment and supplies received in the department, checking the condition and accuracy of shipments, resolving discrepancies with vendors, assisting in keeping verifiable and accurate records of all shipments, purchase orders, packing slips, invoices, receipts and related shipping documents for items delivered to the Facilities Management department, and sorting, classifying, and storing those items for ready identification and inventory.

7. Conducts cyclic, special, and other inventories of bin and bulk stock items and identifies and corrects discrepancies.

8. Reduces the potential for the loss of Facilities Management tools by issuing tools or equipment to departmental personnel only, maintaining a record of items issued for use by departmental personnel, and informing supervisory personnel when items are not returned as required.

9. Assists in maintaining departmental tools, equipment, and machinery in operational condition by inspecting tools and equipment when returned to the stores area, making recommendations for and coordinating minor repairs or replacement of parts, and coordinating periodic maintenance and cleaning of tools and equipment as prescribed in the operator's manual or as directed.

10. Contributes to an accident-free work environment by keeping the stores area clean, neat and orderly and free of clutter and debris, properly storing and handling hazardous materials, solvents, and chemicals, following the operator’s manual for storage and use of tools and equipment, and operating various light delivery vehicles and/or equipment in a safe manner, adhering to all reasonable and prudent safety precautions and procedures.

11. Assists in ensuring that Facilities Maintenance, Grounds Services, and Custodial Services have an adequate and appropriate stock of mechanical supplies and equipment by maintaining a perpetual inventory of all such materials stored in the department and reordering as necessary to maintain adequate stocks.

12. Assists the Campus Construction Team in obtaining quotes and procuring materials, supplies, and equipment for projects.

13. Assists in the shipping of mechanical equipment requiring repair by the manufacturers or contracted mechanical service shops by inventorying and packing such items and performing associated shipment procedures as required.

14. Contributes to the overall success of the Facilities Management Department by performing all other duties and responsibilities as assigned.


The Stores Clerk, Facilities Management is supervised by the Material and Inventory Control Specialist.




Factor 1: Educational Requirements of the Job

Level 2 - 100 Points: The job requires a high school diploma or equivalent.

Factor 2: Skill Requirements - Craft and Trade Skills

Level 4 - 750 Points: Knowledge of an extensive set of operations and procedures, specific skills and demonstrated ability, that requires considerable creativity or mechanical aptitude. Skills at this level normally require more than two and as much as five years of experience and previous training.

Factor 3: Managerial Responsibility

Level 1 - 25 Points: No responsibility for the work of others. Limited responsibility for expenses, purchases, or inventory.

Factor 4: Guidelines

Level 1 - 20 Points: Specific detailed guidelines covering most aspects of the job. Deviations from guidelines must be authorized.

Factor 5: Contacts

Level 2 - 50 Points: The purpose may include obtaining or clarifying facts, or providing factual information to others. Contacts may be with coworkers or structured exchanges with students or the general public, and are generally for the purpose of exchange of information. Contacts at this level might include discussing a work order with individuals in a departmental office to more clearly define the problem, or providing directions or information to students or the general public.

Factor 6: Work Environment

Level 2 - 40 Points: The work area involves moderate discomfort and/or risk such as that from moving machinery, occasional work with hazardous substances, or moderate levels of noise. The work may require wearing of protective gear. The work area is generally adequately lighted and ventilated, but may involve uncomfortable temperatures at times.

Factor 7: Physical Demands

Level 3 - 100 Points: Work requires continuous moderate with some strenuous physical exertion including standing, climbing, crawling, and regular lifting of objects over 50 pounds.

Factor 8: Responsibility for Facilities and Resources

Level 2 - 40 Points: Jobs at this level might require frequent but routine responsibility for facility security, public safety, equipment, or money.

Factor 9: Complexity

Level 2 - 250 Points: The work consists of tasks that involve related steps, processes, or methods. Decisions regarding what needs to be done involve choices requiring the employee to recognize the differences among a few easily recognizable situations. Decisions at this level are based on knowledge of the procedural requirements of the work coupled with the awareness of the specific functions and assignments of the department.