TITLE Supply Buyer, University Bookstore
CLASSIFICATION NUMBER 5575
IMMEDIATE SUPERVISOR Director of the Bookstore
MAJOR ADMINISTRATOR Dean of Students
The Supply Buyer purchases and maintains inventory control of school, office, and art supplies and determines the right amount of supplies needed by checking enrollment, coordinates with faculty/instructors to determine if special supplies are needed for their classes, places orders, prices goods for sale, prepares supply packets for purchase, and purchases greeting cards, gifts, and seasonal merchandise. The Supply Buyer supervises the operation of the bookstore supply area, prices and marks-up merchandise, and assists with general store security. The Supply Buyer process departmental, vocational rehabilitation, veterans, athletics, residence assistants, job council, JTPA, Financial Aid, and Financial Services charges. The Supply Buyer researches and prepares the University Campus Planner annually.
MINIMUM ACCEPTABLE QUALIFICATIONS
Experience: Two years of buying and inventory control experience are required.
Skills: Familiarity with computer applications such as word processing, spreadsheet, and database applications are required.
Effort: Must be able to lift and carry 25-75 pounds on a daily basis.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures an appropriate supply of merchandise by purchasing and maintaining inventory control of all required and non-required supplies.
2. Maintains an effective operation of the supply area by supervising the general operation.
3. Contributes to the overall efficiency of the University Bookstore's daily operations through supervision of daily receipts, general store security, processing invoices, preparing supply packets for purchase, and processing departmental, vocational rehabilitation, veterans, athletics, residence assistants, job council, JPTA, Financial Aid, and Financial Services charges.
4. Assists in maintaining a profitable bookstore operation by pricing merchandise and markups.
5. Assures that shelves are stocked with in demand items in proper quantities by reviewing catalogs, evaluating new products, talking with vendors, checking enrollment figures, and working with faculty to determine if special supplies are needed for their classes.
6. Fulfills the need for a comprehensive calendar/planner specific to the University by researching deadlines, sports schedules, and events and preparing the annual University Campus Planner.
7. Maintains competency in current skills and develops new skills as the job requires by attending training and/or courses as required by the Director of the Bookstore.
8. Contributes to the success of the University Bookstore operation by performing other duties as required.
The Supply Buyer is supervised by the Director of the Bookstore and supervises student workers.
OFFICE OF HUMAN RESOURCES
REVISED APRIL 2007
JOB FAMILY 1
Factor 1: Educational/Experience Requirements of the Job
Level 4 - 500 Points: A combination of education and experience equivalent to a Level 4 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.
Factor 2: Complexity and Technical Mastery
Level 3 - 220 Points: Considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events are required.
Factor 3: Responsibility for the Work of Others
Level 4 - 110 Points: Some supervision and training of small numbers of student or part-time workers is required where the nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level may also involve directing the work assignments of one or more permanent, full-time employees. Supervisory tasks may include providing input into hiring and employee evaluation processes, but the final decisions are made by other supervisors. The incumbent typically does not perform a full range of supervisory responsibilities, and supervisory duties typically involve relatively little time during the work day.
Factor 4: Guidelines
Level 3 - 220 Points: The work involves carrying out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the incumbent must select from the most appropriate of several guidelines, and make minor adjustments to methods. The incumbent uses judgment in interpreting and adapting guidelines such as University policies, regulations, precedents, and work directions for application to specific cases or problems. The incumbent makes decisions regarding most deviations from the guidelines but major deviations from guidelines are referred to the supervisor. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on assignment, incumbents use diverse but conventional methods, techniques, or approaches. Jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Contacts
Level 3 - 105 Points: The purpose of contacts is to advise or counsel students or the general public, or to plan or coordinate work efforts with other employees who are working toward common goals and where relationships are generally cooperative. Contacts are moderately structured and routine.
Factor 6: Work Impact
Level 3 - 300 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, but the services, information, or products provided have relatively minor effects on the welfare of the affected groups.
Factor 7: Physical Effort and Work Environment
Level 2 - 50 Points: The work may include limited but regular exposure to uncomfortable physical conditions and/or variable weather. The work may require periodic handling, carrying, or lifting of moderately heavy objects. Alternatively, the work may require standing and/or walking for long periods of time and/or the use of hands or arms in the same position for long periods of time.