1157 Coordinator of Professional Education Advisement

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Associate Dean, College of Education

MAJOR ADMINISTRATOR Dean, College of Education

GENERAL FUNCTION

The Coordinator of Professional Education Advisement is responsible for planning, organizing, and directing the operations of the College of Education's Professional Education Advisement Center and ensuring that quality academic advisement is provided to students (including special education, early childhood, elementary, and middle school programs) at Missouri State University. The Coordinator administers the College’s degree programs and informs faculty, academic department heads, college deans, other academic administrators, and staff of current College of Education policies and changes regarding education program requirements. The Coordinator provides management and direction for the Professional Advisement Center through the development of departmental policies, procedures and advisement guidelines and the preparation of long- and short-range goals and objectives.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master's degree is required. Either the Bachelor's degree or the Master's degree must be in a recognized area of Education (e.g., early childhood, elementary, middle school, secondary, special), Education Administration, or Guidance and Counseling.

Experience: At least five years of experience in higher education is required and must include a combination of teaching experience and administrative or academic advising experience. Experience in positions that required knowledge of policies and administrative procedures for higher education is preferred. Experience working in an education program, with teacher certification procedures, or with elementary education advising is preferred.

Skills: Excellent oral and written communication skills, interpersonal skills, computer literacy, and organizational and management skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures that the essential student service of quality academic advisement is provided to education students at Missouri State University by establishing an environment for advising which is student-oriented through the development of departmental policies, procedures, and advisement guidelines and the preparation of long- and short-term goals and objectives for the College of Education Professional Advisement Center, setting priorities for meeting student needs in education advisement, hiring and supervising qualified advising personnel, and evaluating progress towards accomplishment of those goals and objectives.

2. Recruits new students to the field of education by participating in college fairs, career fairs, and community college invitations. Occasional travel and overnight stays may be required.

3. Provides an essential student service of education program advisement by being knowledgeable of academic policies and procedures unique to the education programs of Missouri State University which facilitate the advisement process and assist assigned students in developing academic schedules appropriate for their stated educational goals; guiding students in decision-making and learning how to accept responsibility for their decisions; assisting all education students seeking information on education programs; assisting students, who are unsure of the education program they want to pursue, in the selection of an appropriate major and emphasis or minor; and directing students to resources within the University that provide other assistance as appropriate.

4. Facilitates the successful completion of the University's various education programs by education students through monitoring the academic progress of all education students to determine their readiness and eligibility to enroll in teacher education courses or to continue in those courses, and communicating with students about academic or program deficiencies that deny enrollment or may jeopardize their continuation in the teacher education program.

5. Provides essential education program information to students attending Student Orientation Advisement and Registration (SOAR) sessions by either presenting pertinent information about the elementary education program or assigning this responsibility to a knowledgeable staff member.

6. Ensures the smooth transition and transfer of students desiring to major in education programs at Missouri State University by initiating and maintaining contact with administrators and advisors at community and junior colleges that are sources for transfer students and providing accurate and current information regarding the requirements for admission to the education programs at Missouri State University.

7. Ensures the effectiveness of the advising process by maintaining advisee files for all assigned advisees, regularly updating advisee academic files and reports including CBASE, Praxis, and ACT scores, reporting test scores to the appropriate offices on campus, and validating the information contained in the advisee files with the student database.

8. Assists in determining which students should be reinstated in the University's special education, early childhood, elementary, and middle school education programs and under what conditions by interviewing students requesting reinstatement and reviewing their academic records to date, being knowledgeable of the requirements for completion of the various elementary education programs, and applying sound judgment in decision-making.

9. Administers the student enrollment procedures and academic program requirements for the College of Education by serving as the designated signature authority for degree programs, course drop and add forms, course enrollment permission slips, transfer evaluation changes, course substitution and waiver forms, and similar documents, and through management of the Drop and Add and Change of Schedule Process for the department.

10. Develops a competent and effective advisement staff by hiring qualified applicants, providing in-service training and workshops, assigning appropriate academic advising responsibilities, and evaluating individual performance.

11. Ensures that the budget needs of Advisement within the College of Education are included during the budgetary process by assisting in planning and development of the budget.

12. Participates as a member of the University community by serving on committees as assigned by the Dean of the College of Education or designee.

13. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Associate Dean.

15. Contributes to the overall success of the College of Education by performing other duties and responsibilities as assigned.

SUPERVISION

The Coordinator of Professional Education Advisement is supervised by the Associate Dean, College of Education and supervises other advisors, graduate assistants, and student workers.

OFFICE OF HUMAN RESOURCES

REVISED FEBRUARY 2012