TITLE Coordinator of Professional Education Advisement
CLASSIFICATION NUMBER 1157
IMMEDIATE SUPERVISOR Associate Dean, College of Education
MAJOR ADMINISTRATOR Dean, College of Education
The Coordinator of Professional Education Advisement is responsible for planning, organizing, and directing the operations of the College of Education's Professional Education Advisement Center and ensuring that quality academic advisement is provided to students (including special education, early childhood, elementary, and middle school programs) at Missouri State University. The Coordinator administers the College’s degree programs and informs faculty, academic department heads, college deans, other academic administrators, and staff of current College of Education policies and changes regarding education program requirements. The Coordinator provides management and direction for the Professional Advisement Center through the development of departmental policies, procedures and advisement guidelines and the preparation of long- and short-range goals and objectives.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master's degree is required. Either the Bachelor's degree or the Master's degree must be in a recognized area of Education (e.g., early childhood, elementary, middle school, secondary, special), Education Administration, or Guidance and Counseling.
Experience: At least five years of experience in higher education is required and must include a combination of teaching experience and administrative or academic advising experience. Experience in positions that required knowledge of policies and administrative procedures for higher education is preferred. Experience working in an education program, with teacher certification procedures, or with elementary education advising is preferred.
Skills: Excellent oral and written communication skills, interpersonal skills, computer literacy, and organizational and management skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures that the essential student service of quality academic advisement is provided to education students at Missouri State University by establishing an environment for advising which is student-oriented through the development of departmental policies, procedures, and advisement guidelines and the preparation of long- and short-term goals and objectives for the College of Education Professional Advisement Center, setting priorities for meeting student needs in education advisement, hiring and supervising qualified advising personnel, and evaluating progress towards accomplishment of those goals and objectives.
2. Recruits new students to the field of education by participating in college fairs, career fairs, and community college invitations. Occasional travel and overnight stays may be required.
3. Provides an essential student service of education program advisement by being knowledgeable of academic policies and procedures unique to the education programs of Missouri State University which facilitate the advisement process and assist assigned students in developing academic schedules appropriate for their stated educational goals; guiding students in decision-making and learning how to accept responsibility for their decisions; assisting all education students seeking information on education programs; assisting students, who are unsure of the education program they want to pursue, in the selection of an appropriate major and emphasis or minor; and directing students to resources within the University that provide other assistance as appropriate.
4. Facilitates the successful completion of the University's various education programs by education students through monitoring the academic progress of all education students to determine their readiness and eligibility to enroll in teacher education courses or to continue in those courses, and communicating with students about academic or program deficiencies that deny enrollment or may jeopardize their continuation in the teacher education program.
5. Provides essential education program information to students attending Student Orientation Advisement and Registration (SOAR) sessions by either presenting pertinent information about the elementary education program or assigning this responsibility to a knowledgeable staff member.
6. Ensures the smooth transition and transfer of students desiring to major in education programs at Missouri State University by initiating and maintaining contact with administrators and advisors at community and junior colleges that are sources for transfer students and providing accurate and current information regarding the requirements for admission to the education programs at Missouri State University.
7. Ensures the effectiveness of the advising process by maintaining advisee files for all assigned advisees, regularly updating advisee academic files and reports including CBASE, Praxis, and ACT scores, reporting test scores to the appropriate offices on campus, and validating the information contained in the advisee files with the student database.
8. Assists in determining which students should be reinstated in the University's special education, early childhood, elementary, and middle school education programs and under what conditions by interviewing students requesting reinstatement and reviewing their academic records to date, being knowledgeable of the requirements for completion of the various elementary education programs, and applying sound judgment in decision-making.
9. Administers the student enrollment procedures and academic program requirements for the College of Education by serving as the designated signature authority for degree programs, course drop and add forms, course enrollment permission slips, transfer evaluation changes, course substitution and waiver forms, and similar documents, and through management of the Drop and Add and Change of Schedule Process for the department.
10. Develops a competent and effective advisement staff by hiring qualified applicants, providing in-service training and workshops, assigning appropriate academic advising responsibilities, and evaluating individual performance.
11. Ensures that the budget needs of Advisement within the College of Education are included during the budgetary process by assisting in planning and development of the budget.
12. Participates as a member of the University community by serving on committees as assigned by the Dean of the College of Education or designee.
13. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Associate Dean.
15. Contributes to the overall success of the College of Education by performing other duties and responsibilities as assigned.
The Coordinator of Professional Education Advisement is supervised by the Associate Dean, College of Education and supervises other advisors, graduate assistants, and student workers.
OFFICE OF HUMAN RESOURCES
REVISED FEBRUARY 2012
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 5 - 3300 Points: Knowledge of the principles and methods of an administrative, managerial, or professional field such as accounting or auditing, financial management, information technology, business administration, human resources, engineering, law, social sciences, communications, education, or medicine. Knowledge permits employee to supervise projects and/or departments using standard methods to improve administrative and/or line operations. Knowledge also permits employee to plan steps and carry out multi-phase projects requiring problem definition and modified techniques, to coordinate work with others, and to modify methods and procedures to solve a wide variety of problems. Knowledge at this level requires a Bachelor's or Master's degree with substantial related work experience, including up to two years of administrative or supervisory experience. Alternatively, this level may require a professional or clinical degree beyond the Bachelor's degree with moderate related work experience; knowledge requirements include significant levels of related work experience.
Factor 2: Supervisory Responsibility
Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.