1728 Director of Photographic Services

POSITION IDENTIFICATION

TITLE Director of Photographic Services

CLASSIFICATION NUMBER 1728

GRADE 45

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Chief of Staff/Assistant to the President for University Relations

MAJOR ADMINISTRATOR President

GENERAL FUNCTION

The Director of Photographic Services is responsible for visually illustrating campus life. The Director of Photographic Services assists in the production of multi‑image and multi‑media presentations for promotional use by the University, provides standard photographic services to the University community, including photographing, digital processing and printing for web and publication uses, maintains a library of photographic images for use in promotional publications and displays, and operates a digital darkroom capable of providing electronic and printed images with a quality acceptable for University use.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor's degree is required with a major in Photography, Art or related field preferred.

Experience: At least two years experience is required in photographic management including, but not limited to, shooting, processing, printing and electronic imaging, and post production. Web authoring experience is required.  Experience in multi‑image and multi‑media is preferred.

 Skills: The skill level demonstrated should be that of a seasoned and well‑trained photographer. The ability to manage and coordinate full-time and student staff efforts, scheduling, inventory control, property control, project origination, project supervision, project completion, and delegation of projects is required. Skill in web authoring is required. Multi‑image and multimedia production skills are required

Effort: Must have good manual dexterity to operate equipment such as cameras and enlargers, be able to carry equipment weighing up to 50 pounds without lifting devices for distances up to 100 yards and have good visual acuity, (20/20 vision or 20/20 corrected vision), for the operation of optical viewfinder camera equipment.

Other: The scope of job frequently requires attendance at evening and/or weekend activities, plus occasional travel to workshops, tournaments and seminars.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Facilitates the achievement of the University's communications needs with its various constituencies by visually illustrating campus life through determining a course of action for all photographic services and assisting in the production of multi-image/multimedia presentations for promotional use by the University as well as images fro the University websites and publications. 

2. Produces the desired photographic results of clients by consulting with individuals making photographic requests, determining needs and desired results, posing subjects and arranging objects in the most favorable setting to attain goals as determined by the projects' needs, taking into account lighting, background and other influencing conditions, and adjusting cameras, attachments, and lights as appropriate.

3. Creates photographs of a variety of events, including sporting events, faculty and staff, campus and landscapes scenes, campus activities, art objects, buildings, individuals, groups, and other items deemed necessary to the University by properly using general and special purpose camera equipment (digital, 35mm, and larger formats with various lenses).

4. Manages funds by planning, developing, and controlling the departmental budget, negotiating and purchasing University photography and computer equipment, and maintaining the office inventory of photographic and computer equipment.

5. Ensures that the Office of Photographic Services continues to provide essential photographic services to the University and its departments by prioritizing the limited resources of the department to determine the manpower and resources needed for each request for service, and determining if the service requested is within the University's best interest and/or that of the department.

6. Ensures convenient access and retrieval of photographic files by developing systems and procedures for maintaining the files of the department, including those already maintained by the department, making images available online as much as possible while maintaining a conscious effort to rights of privacy by not displaying images not suitable for campus use, maintaining a web presence, maintaining the office web pages which includes office information, ordering information, all forms required for communication, and images for browsing and purchasing, and developing training for staff and users of the web site.

7. Develops an effective staff of student employees by hiring qualified applicants, training students in operation of the department, scheduling their work hours, supervising their daily work activities, and evaluating their performance.

8. Cooperates as an active partner with professionals in other areas of University Relations, e.g., University Communications and the Publications Office, as well as with Intercollegiate Athletics (Sports Information), to meet their photographic needs by consulting with the individual departments regarding specific photographic needs, planning strategies to meet those needs, and producing the photographs, either from internal or external sources, that meet the projects' needs.

9. Develops short‑ and long‑term plans and goals for growth in the Office of Photographic Services by receiving appropriate guidance, analyzing and translating the guidance into short-term and long-term goals, designing an action plan which communicates intermediate objectives and milestones, and evaluating progress towards achieving those states goals.

10. Establishes and enforces digital darkroom procedures to ensure timely and quality production of photographs by developing written policies regarding use of the digital darkroom and its computers, including processing of black and white images, color images, and proof printing, observing individual compliance with the policies, and prohibiting use of the digital darkroom by those who violate the policies.

11. Ensures that the University's requirements for quality photographs beyond the capability of the inhouse lab to produce by coordinating with outlab services for the color photography needs of the University, preparing purchase order requests and negotiating photographic services contracts that require production in a timely manner within specifications.

12. Assists in promoting a positive image of the University and its departments by serving as the caretaker and coordinator of the University photographic displays and loaning them to departments on request.

13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Chief of Staff/Assistant to the President for University Relations.

14. Contributes to the overall success of the Office of University Relations by completing special projects and performing all other duties and responsibilities as assigned by the Chief of Staff/Assistant to the President for University Relations.

SUPERVISION

The Director of Photographic Services is supervised by the Chief of Staff/Assistant to the President for University Relations and functions with independence within the frame work of stated objectives. The Director supervises student photographers.

OFFICE OF HUMAN RESOURCES

REVISED MAY 2007

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.