TITLE Director of Photographic Services
CLASSIFICATION NUMBER 1728
IMMEDIATE SUPERVISOR Vice President for Marketing and Communications
MAJOR ADMINISTRATOR President
The Director of Photographic Services is responsible for visually illustrating campus life. The Director of Photographic Services assists in the production of multi‑media presentations for promotional use by the University, provides standard photographic services to the University community, including still photography, video production, digital processing, and printing for web, new media, and publication uses, and maintains a library of photographic images for use in promotional publications and displays.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education/Experience: A Bachelor's degree and at least five years of supervisory experience in photographic management, including, print pre-press and web image workflow, video production and editing, and archiving principals or a high school diploma and at least ten years of supervisory experience in photographic management, including, print pre-press and web image workflow, video production and editing, and archiving principals is required.
Skills: The skill level demonstrated should be that of a seasoned and well‑trained photographer. The ability to manage and coordinate full-time and student staff, scheduling, inventory control, property control, project origination, project supervision, project completion, and delegation of projects is required. Skill in web authoring is required. Multi-media production skills are required. Experience with digital asset management systems is required. Proficiency with Microsoft Office, Photsohop, and digital asset management software is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: This position operates and transports cameras, video, and sound equipment weighing up to fifty pounds to locations on and off-campus.
Other: The scope of job frequently requires attendance at evening and/or weekend activities, plus occasional travel to workshops, tournaments and seminars.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Facilitates the achievement of the University's communications needs with its various constituencies by visually illustrating campus life through determining a course of action for all photographic and video needs for promotional use by the University websites, publications, and presentations.
2. Creates photographs and videos of a variety of events, including sporting events, faculty and staff, campus and landscapes scenes, campus activities, art objects, buildings, individuals, groups, and other items deemed necessary to the University.
3. Oversees integrated photographic and video productions to meet client requests and University needs.
4. Manages funds by planning, developing, and controlling the departmental budget, negotiating and purchasing University photography, video, and computer equipment, and maintaining the office inventory.
5. Ensures that the Office of Photographic Services continues to provide essential photographic and video services to the University and its departments by prioritizing the limited resources of the department to determine the manpower and resources needed for each request for service and determining if the service requested is within the University's best interest and/or that of the department.
6. Ensures convenient access and retrieval of photographic files by developing systems and procedures for maintaining the files of the department, including researching, deploying, and managing a digital management system, maintaining a conscious effort to protect the right to privacy by not displaying images not suitable for campus use, and maintaining a web presence and maintaining the office web pages which includes office information, ordering information, all forms required for communication, images for browsing and purchasing, and developing training for staff and users of the web site.
7. Develops an effective staff of professional and student employees by hiring qualified applicants, training staff in operation of the department, scheduling student work hours, supervising work activities as needed, and evaluating their performance.
8. Cooperates as an active partner with professionals in other areas of Marketing and Communications, including University Communications, Web and New Media, Publications, and Athletics Communications to meet their photographic and video needs by consulting with the individual departments regarding specific photographic needs, planning strategies to meet those needs, and producing the photographs, either from internal or external sources, that meet the projects' needs.
9. Develops short‑ and long‑term plans and goals for growth in the Office of Photographic Services by receiving appropriate guidance, analyzing and translating the guidance into short-term and long-term goals, designing an action plan which communicates intermediate objectives and milestones, and evaluating progress towards achieving those stated goals.
10. Establishes a workflow procedure to ensure timely and quality production of photographs and videos that align with policies.
11. Oversees quality of product when engaging outside resources for photographic and video services.
12. Assists in promoting a positive image of the University and its departments by serving as the caretaker and coordinator of the University photographic displays and loaning them to departments on request.
13. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds and demonstrates commitment to promoting a diverse environment.
14. Maintains competence, currency, and fluency in the discipline through self-directed professional reading, developing professional contacts with colleagues and attending professional development courses and workshops.
15. Contributes to the overall success of the Division of Marking and Communications by completing special projects and performing all other duties and responsibilities as assigned by the Vice President of Marketing and Communications.
The Director of Photographic Services is supervised by the Vice President for Marketing and Communications and functions with independence within the framework of stated objectives. The Director supervises professional staff and student photographers.
OFFICE OF HUMAN RESOURCES
REVISED DECEMBER 2014
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.
Factor 2: Supervisory Responsibility
Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.