1376 Project Support Specialist

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Assistant Project Manager

MAJOR ADMINISTRATOR University Architect

GENERAL FUNCTION

The Project Support Specialist provides technical expertise in both hardware and software concerns along with the development of construction documents through the use of computer-aided design programs. Work includes the preparation of electronic files related to the construction industry including the preparation of CAD renderings, specific contract documents such as working drawings, and related documents. The Project Support Specialist also provides management of electronic files following the procedures established by the department and University.

MINIMUMACCEPTABLE QUALIFICATIONS

Education: An associate degree in drafting and design technology is required. 

Experience: Two years of experience working with AutoCAD in the building design profession is required. Experience with AUTOLISP programming is preferred

Certification: AutoCAD certification and/or American Design Drafting Association (ADDA) certification is preferred.

Skills: The ability to prepare construction documents through the use of AutoCAD and to read and interpret construction documents is required. The ability to proficiently manipulate AutoCAD to help achieve desired results is required. The ability to use computer applications such as Excel, and Word is preferred. Excellent communications and interpersonal skills are required.

Effort: Requires the ability to move throughout the campus on foot, including climbing ladders and/or stairs on construction sites or in University facilities.

Other:  The scope of the job may require working in the evenings and on weekends, particularly during the progress of construction projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assists in the development of construction documents by providing effective use of computer-aided design programs and creating and maintaining simplified floor plans for use by others.

2. Ensures that AutoCAD and other design software are used effectively to meet the needs of the department by assisting in the planning, development, and implementation of updates for AutoCAD and other design software, assisting in the management of design software polices and procedures, developing and maintaining an orderly standard detail electronic file allowing for easy retrieval of information, maintaining graphics standards for documents created and produced by the department of Planning, Design & Construction, and assisting in the training of other department staff on the use of AutoCAD and other design software.

3. Provides support for departmental operations by producing documents to assist with the special projects or workload of the department.

4. Ensures that staff have the opportunity to effectively utilize computer resources in an office environment by supervising service and support activities, performing problem determination and resolution, coordinating problem resolution with the supervisor, distributing printouts, managing the use of software and documentation manuals, answering questions about software packages accessed from microcomputers, meeting regularly with the supervisor and staff to review, assess, and suggest improvements regarding technical support, and maintaining communication with the centralized User Support Group of Computer services regarding procurement, implementation, problem determination, and resolution.

5. Promotes a positive and cooperative image of the University with the Springfield construction industry by assisting in coordination between the University and various state and local agencies as it relates to meeting building and life safety codes.

6. Facilitates the successful completion of all University construction, renovation, or remodeling projects by compiling appropriate and necessary information regarding the projects.

7. Helps to maintain the quality of design and construction work by advising the University Architect of any errors, omissions, or design flaws that may become apparent while working on construction documents.

8. Reduces the University's reliance on outside consultants, particularly with less significant projects, by providing in-house technical and design support and expertise.

9. Assists with the preparation of required and requested reports to federal and state agencies regarding University buildings and facilities by maintaining an electronic database containing information on the condition of buildings and facilities, the cost of improvements, initial construction cost and assessed value, compiling and analyzing data on University facilities, and preparing reports as directed.

10. Assists in fund-raising efforts for campus construction projects by assisting in the preparation of applications for construction grants, loans, and donations.

11. Helps the department maintain an up-to-date, useful, user-friendly, and graphically attractive presence on the web by assisting in the maintenance of the department’s web page.

12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the University Architect.

13. Contributes to the overall success of the Design & Construction by performing all other duties and responsibilities as assigned.

SUPERVISION

The Project Support Specialist is supervised by the Assistant Project Manager and may supervise student employees and clerical staff.

OFFICE OF HUMAN RESOURCES

REVISED APRIL 2007

Factor 1: Educational/Experience Requirements of the Job

Level 6 - 1182 Points: A combination of education and experience equivalent to a Level 6 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.

Factor 2: Supervisory Responsibility

Level 2 - 598 Points: Irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. At this level are jobs in which the incumbent may be asked to supervise small numbers of student workers, graduate assistants, or part-time employees, but the supervisory work is irregular or infrequent. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities.

Factor 3: Skill, Complexity, and Technical Mastery

Level 4 - 1300 Points: Knowledge of information technology such as could be acquired through experience or classroom-based course work in either vendor-focused or technology specific training such as Oracle, HTML, Java, or Extensible Markup Language. Knowledge permits the employee to carry out routine assignments and to gain familiarity with operating systems, equipment, software, and business goals of the University. Alternatively, knowledge of established processes, methods, and techniques, as well as practical knowledge of a few specific technical and scientific principles. Alternatively, advanced knowledge of a skilled trade to solve unusually complex problems. Knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete important stages in a multi-step project.

Factor 4: Budgetary Control

Level 2 - 386 Points: Individuals in jobs at this level actively document, monitor, and control expenditures. At this level incumbents may recommend minor expenditures but have no real authority over budgets.

Factor 5: Work Environment and Physical Demands

Level 2 - 50 Points: The work area is generally adequately lighted and ventilated, but may involve some discomfort such as the moderate noise from machines or occasional uncomfortable temperatures. The work may require some exertion such as frequent standing, considerable walking, frequent bending, kneeling, reaching, and stooping, and may include occasional lifting of moderately heavy objects. Work may require specific but common physical abilities.

Factor 6: Work Impact and Effect

Level 2 - 1620 Points: Work products or services impact the accuracy, reliability, or acceptability of further processes or services. Work activities may be complex, but normally involve addressing conventional problems or situations with established methods to supply departments, programs, classes, or units with information, software, or equipment they use to perform their work. Improperly performed work and/or equipment or software failures affect performance, create delays, and/or otherwise affect the welfare of programs or individuals. While improperly performed work and/or equipment or software failures have significant effects, the effects are more often inconvenient rather than severe and impact relatively few people. Improperly performed work and/or equipment or software failures are normally correctable in the short-to-medium term with relatively minor costs and delays, but emergency repairs are typically unavailable.