1134 Activities Coordinator-Academic Advisor, TRIO
POSITION IDENTIFICATION
TITLE Activities Coordinator-Academic Advisor, TRIO
CLASSIFICATION NUMBER 1134
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director, TRIO – Student Support Services
MAJOR ADMINISTRATOR Vice President for Academic Affairs
GENERAL FUNCTION
The Activities Coordinator/Academic Advisor, TRIO assists program participants (low income, first generation, and/or disabled) to succeed in college by helping them determine appropriate academic goals and select academic schedules appropriate for their stated academic goals. The Activities Coordinator/Academic Advisor, TRIO guides pre-majors in the selection of academic majors and directs students to resources within the University that provide assistance in identifying academic majors and career choices, as appropriate. Additionally, the Program Coordinator/Advisor coordinates specific activities within the TRIO – Student Support Services Program relating to career guidance, graduate school motivation, test preparation, disabled student issues, student leadership, mentoring, tutoring, and study skills.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master's degree is required.
Experience: At least one year of academic advising experience or one year of college or university employment experience directly related to the job responsibilities of this position is required. Student Services or teaching experience is preferred. TRIO experience is preferred.
Skills: Excellent presentation and written communication skills, interpersonal skills (particularly in working with a diverse student population), organizational, and management skills are required. A working knowledge of various computer applications is required; experience with database applications is preferred. A record of inclusive conduct and evidence of multicultural skills in the workplace is preferred.
Other: A valid Missouri driver’s license is required. Scope of the position occasionally requires work in the evenings and on weekends. Position appointment is dependent on the renewal of the TRIO grant.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists program participants in establishing appropriate academic and personal goals through intrusive academic advising and counseling and encourages the development of program participant study skills through the coordination and/or presentation of study skills workshops and individual study skills assistance.
2. Provides appropriate and positive academic skills and refreshment for program participants by developing, creating, and organizing presenters of workshops.
3. Provides an essential student service of academic advisement by being knowledgeable of academic policies and procedures of Missouri State University, assisting program participants in the development of academic schedules appropriate for their stated educational goals, guiding program participants in decision-making and learning how to accept responsibility for their decisions, assisting program participants seeking academic information, assisting pre-majors in the selection of academic majors, and directing program participants to resources within the University that provide assistance in making career and academic major choices.
4. Coordinates and runs the TRIO Student Support Services Tutoring Program by processing (skill-matching, recruitment and student clearance) and appointing tutor requests, recruiting and providing orientation training for tutors, and recording and maintaining tutor files and records.
5. Facilitates personal and academic development of program participants by encouraging involvement in cultural and leadership activities both on and off campus, providing opportunities for participation in peer mentoring, advising student leadership groups within the TRIO – Student Support Services program, and motivating program participants to apply for graduate school in their chosen field of study.
6. Ensures the effectiveness of the advising process by maintaining both paper and electronic database advisee files for all assigned advisees, regularly updating advisee academic reports and counseling notes, and validating the information contained in the advisee files with the student database.
7. Maintains and updates the program website.
8. Facilitates the Scholarship Program and ensures the use of the scholarship materials by assisting students with their scholarship searches and preparation.
9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Maintains competency and professional currency through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the supervisor.
11. Contributes to the overall success of the program and the university by performing all other duties and responsibilities as assigned.
SUPERVISION
The Activities Coordinator/Academic Advisor, TRIO is supervised by the Director of TRIO Student Support Services and may supervise graduate students and/or student employees.
OFFICE OF HUMAN RESOURCES
REVISED JUNE 2011
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.
Factor 2: Supervisory Responsibility
Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.