Missouri State University

1144 Study Away Advisor

POSITION IDENTIFICATION

TITLE Study Away Advisor

CLASSIFICATION NUMBER 1144

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director of Study Away Programs

MAJOR ADMINISTRATOR Associate Vice President for International Programs

GENERAL FUNCTION

The Study Away Advisor is an academic advisor who assists in the development of both national and international Study Away opportunities, assists faculty sponsors in program development, and promotes and facilitates Study Away opportunities for students.  The Study Away Advisor works closely with students and faculty in determining transfer equivalencies and program validation.  The Study Away Advisor advises Missouri State University students who are away and processes enrollment for future semesters.  The Study Away Advisor helps faculty in academic program development of international opportunities for students and promotes faculty development through international seminars and conferences.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master’s degree is required.

Experience: At least two years of work experience in a Study Away office, a semester of work or living abroad, a semester of Study Away experience, or a combination of the above, is required.

Skills:  Strong oral and written communication skills are required. Effective interpersonal skills are required. Public speaking skills are required. Attention to detail is required.  Proficiency with Microsoft Office applications, such as Word and Excel is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. The ability to speak a second language is preferred. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Supports the mission of the University to develop educated persons by assisting in the development of opportunities for students to study in other places and cultures.

2. Supports the learning experience of students by utilizing international study experience to assist faculty sponsors in academic program development of international opportunities for students and promotes faculty development through international seminars and conferences.

3. Ensures that students are aware of study away opportunities by promoting Study Away in classes and other venues.

4. Ensures that Study Away experiences enhance and support students’ academic plans and goals by advising students about available curricula, academic credit, and transfer equivalencies.

5. Ensures that academics are the focus of the student’s Study Away experience by facilitating the application process, fee and financial aid arrangements, academic credit options, class registration, communication from the University to the student while abroad, etc.

6. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

7. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of Study Away Programs.

8. Helps to ensure the success of the Study Abroad program by performing all other duties assigned by the Director of Study Away Programs.

SUPERVISION

The Study Away Advisor is supervised by the Director of Study Away Programs and supervises support staff, graduate assistants, and student workers.

OFFICE OF HUMAN RESOURCES

REVISED NOVEMBER 2012

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.