1063 Budget and Contracts Officer

POSITION IDENTIFICATION

TITLE Budget and Contracts Officer

CLASSIFICATION NUMBER 1063

GRADE 45

CLASSIFICATION    Exempt

IMMEDIATE SUPERVISOR Vice President for Research and Economic Development

MAJOR ADMINISTRATOR President

GENERAL FUNCTION

The primary job duties of the Budgets and Contracts Officer are to maintain budgets as directed by the Vice President for Research and Economic Development, provide assistance to the Executive Director of the Jordan Valley Innovation Center (JVIC) in the management of grants and contracts associated with the Center, assist JVIC researchers in obtaining grants and contracts, and serve as a liaison among the Office of Sponsored Research and Programs (OSRP), the Jordan Valley Innovation Center, corporate partners, and external funding agencies.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A bachelor’s degree in Accounting or a related discipline is required.

Experience: At least two years experience in budgeting and grants accounting is required. Demonstrated experience in the preparation of proposals and administration of subawards for federally-funded programs is preferred.

Skills: Highly effective oral and written communication skills are required. A high aptitude in accountancy and a demonstrated ability to work with multidisciplinary project teams involving expertise from the University and external organizations is required. Demonstrated experience with word processing, spreadsheets, and database software programs is required.

Other:  This position is designated “sensitive” as defined by University policy.  This position may include job duties, responsibilities, or activities that are subject to export control regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures efficient coordination of various Division of the Vice President for Research and Economic Development and subsidiary accounts by designing budgeting systems and financial records which are compatible with the University’s accounting and reporting systems.

2. Advises the Vice President for Research and Economic Development regarding financial decisions by providing accurate information regarding the financial status of individual accounts and interpreting University financial reports.

3. Assists the Vice President for Research and Economic Development in annual budgeting and financial planning by providing revenue and expense projections.

4. Assists JVIC in obtaining grants and contracts by assisting in the development and submission of proposals for funding from federal agencies and industrial sources, preparing proposal documents, preparing and submitting proposal packages for University review, and coordinating with OSRP staff in mailing or electronically submitting proposals.

5. Oversees and coordinates compliance efforts by working with faculty and staff to review award documents to identify terms and conditions that require development and implementation of specific procedures to ensure compliance, serving as a liaison among academic departments, OSRP, and funding agencies on compliance with terms and conditions of awards and timely response to inquiries requesting information on awards, current, pending, and planned projects, monitoring the progress of faculty with project objectives and timelines, working with faculty and procurement staff to develop and implement a plan to ensure University compliance with federal regulations related to participation of small businesses in purchases of equipment, supplies, and services, and services for college grants and contracts, and assisting in the development, maintenance, and monitoring of a database of awarded, pending, and planned grants and contracts to assure OSRP and college faculty are current on grant and contractual obligations.

6. Provides support to JVIC faculty and staff in developing draft subawards, requests for budget re-allocation, no-cost extensions for funded projects, draft affiliate agreements, and nondisclosure agreements.

7. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Vice President for Research and Economic Development.

8. Serves as business manager for Jordan Valley Innovation Center (JVIC).

9. Supports the overall success of the Research and Economic Development Division by performing other duties as assigned.

SUPERVISION

The Budget and Contracts Officer is supervised by the Vice President of Research and Economic Development and works closely with the Executive Director of the Jordan Valley Innovation Center and with the Director of Sponsored Research and Programs.

OFFICE OF HUMAN RESOURCES
REVISED MARCH 2009

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.