1505 Controller

POSITION IDENTIFICATION

TITLE Controller

CLASSIFICATION NUMBER 1505

GRADE 49

CLASSIFICATION Exempt                              

IMMEDIATE SUPERVISOR Chief Financial Officer

MAJOR ADMINISTRATOR President

GENERAL FUNCTION

The Controller is responsible for the daily accounting functions of the University, which includes accounts payable, financial aid disbursements, general ledger updating, Bursar’s Office, cash management programs, investments, auditing, coordination of the collection of student loans and other accounts, and the Perkins Loan Program. The Controller assists in compiling the annual financial report and assesses the effectiveness of computer support systems to ensure that proper accounting standards and principles and procedures are followed during the daily updating of financial records and to facilitate the reporting process.  The Controller assists in the development of long-range financial planning by evaluating and making recommendations regarding various cash management programs, exercises general responsibility for the University’s cash management programs, and supervises the reconciliation of all accounts. The Controller oversees and assists in the preparation of the University’s yearend audit process including yearend entries and work papers required by the auditor. The Controller assists the Chief Financial Officer in planning, analysis activities, budget review, and preparing the response to proposed legislation for the University.  The Controller supervises accounting professionals and accounting clerks and works with academic and administrative staff and internal and independent auditors to ensure adherence to prescribed accounting principles, standards, and procedures.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor's degree and one of the following is required: licensure as a Certified Public Accountant (CPA) or a Master’s in Business Administration (MBA) or a Master’s in Accountancy. 

Experience: At least six years’ experience in a supervisory accounting position is required.  Management experience is preferred.

Skills:  The ability to interpret and perform to accounting standards, principles and procedures is required.  An understanding of how computers can be used to perform various accounting functions is required.  Must be able to manage an accounting office and supervise both professional and support staff. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Develops a competent, productive and efficient departmental staff by supervising, directly and through delegation, professional accountants and accounting clerical support personnel.

2. Manages the daily accounting functions of the University by supervising the accounting functions necessary to maintain the University's accounts payable, financial aid disbursements, Perkins Student Loan Program, general ledger updating, and the reconciliation of all accounts.

3. Ensures that proper accounting principles and standards are followed by reviewing the daily, monthly and yearly internal controls in the office.

4. Ensures that the University cash balances are invested properly by monitoring daily cash balances for excess funds which should be invested, preparing cash flow projections to determine the schedule of investment maturities, monitoringinterest rate trends to determine investment maturity length, assisting with the selection and evaluation of depositories and external investment managers, and monitoring all safekeeping and collateral needs of the University.

5. Supervises the Bursar’s Office which serves as the central collection point for all monies received by the University and custodian for various University funds, provides check cashing services, and manages the accounts receivable function for the University.

6. Supervises the collection function of the University by overseeing the collection of student loans and other accounts receivable items.

7. Ensures that all required principal and interest payments on the University bonds are made on a timely basis by maintaining a calendar of payment due dates and then directing the payment on these accounts as appropriate.

8. Prevents institutional liability by maintaining records to perform arbitrage rebate computations in compliance with applicable Internal Revenue Service laws and regulations.

9. Ensures that the various general accounting and audit requirements of the University are met by overseeing and assisting with the University’s yearend audit process, including yearend entries and work papers required by the auditor, preparing the yearend financial statement and audit work papers for Broadcast Services, overseeing the NCAA audit, assisting in the A-133 audit, and issuing yearend 1099 and 1098 tax forms and any other tax filings.

10. Develops new accounting systems, both automated and manual, by working with other University departments and by formulating new policies and procedures regarding the proper internal controls necessary for the accurate and timely operations of the new systems.

11. Assists the Chief Financial Officer by collecting, organizing, and analyzing financial data for preparation of various reports and statistical data outlining the University’s financial position in areas of income and expenditure based on past, present, and forecasted operations.

12. Assists in the establishment of system-wide policies and procedures which ensure that resources are used in the most effective and efficient manner by all campuses of the University by serving as a member of the System Coordinating Committee.

13. Prepares interim financial and statistical reports and the audited annual financial report by compiling, researching, and analyzing financial data.

14. Provides various accounting information to the Chief Financial Officer and other University administrators as needed by remaining familiar with the information available in the University's accounting system.

15. Supervises professional accountants and accounting clerical support staff by reviewing their procedures in performing daily accounting work and performing various reconciliations to ensure the accuracy of their work.


16. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

17. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Chief Financial Officer.

18. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.

SUPERVISION

The Controller supervises professional accountants and accounting clerical support staff; reports to the Chief Financial Officer and functions with relative independence within a broad framework of stated objectives.

OFFICE OF HUMAN RESOURCES

REVISED APRIL 2013

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 6 - 4500 Points: Knowledge of a wide range of concepts, principles, and methods of an administrative, academic, managerial, or professional field. Knowledge permits the employee to develop new or substantially modified approaches that diverge from standard methods to improve administrative and/or line operations. Knowledge also permits the employee to plan steps and carry out multi-phase projects requiring problem definition and modified techniques, to coordinate work with others, and to modify methods and procedures to solve a wide variety of problems. Knowledge requirements may include evidence of the ability to manage programs and/or lead and direct other professionals. Knowledge requirements for jobs at this level typically include a level of education beyond the Bachelor's degree with comprehensive related work experience, frequently including substantial administrative or supervisory experience, and knowledge of higher education processes, policies, and procedures. Alternatively, this level may require a professional or clinical specialty beyond the Bachelor's with moderate related work experience. The knowledge requirement at this level may also include a terminal academic degree with an appropriate level of leadership and/or administrative experience.

Factor 2: Supervisory Responsibility

Level 5 - 730 Points: Supervision of (a) several work teams or work team leaders, (b) a rather large group of operative, administrative support, or paraprofessional employees, (c) a work group involving direction of skilled technical employees, (d) professionals in technical and skilled areas, and/or (e) subordinate supervisory personnel. The incumbent performs a full range of supervisory responsibilities including the authority to hire, train, transfer, promote, reward, or discipline others. Supervision will likely be general rather than close supervision of others. At this level, supervisory responsibilities consume significant amounts of work time and include substantial responsibility for work planning activities, staffing, and performance management as well as budgeting and planning functions.

Factor 3: Interactions with Others

Level 5 - 850 Points: Interactions are highly unstructured and incumbents are often required to resolve difficult and unstructured problems. Interactions are commonly with administrators, cost-center heads, high level committees, or external constituents in order to defend, negotiate, or resolve controversial and/or long-range issues and problems. Interactions occur in situations subject to divergent views, skepticism, resistance, uncooperative attitudes, and conflicting objectives. Interactions often require high levels of interpersonal skill and require the ability to influence, interrogate, or control others through debate, persuasion, or authoritative recognition and require strong analytical and decision-making skills.

Factor 4: Job Controls and Guidelines

Level 4 - 850 Points: The employee operates under administrative supervision and makes decisions based on broadly-stated University objectives and available resources. Administrative guidelines are expressed in terms of project or program outcomes and deadlines with few comprehensive guidelines. Decisions are based on inadequate guidelines that require considerable interpretation and force the employee to plan all phases of the assignment. Assignments may be unrelated in function and the work requires many different processes and methods and a great deal of analysis to identify the nature and extent of problems. The work may require the employee to develop new methods and to deal with many variables, including some that are unclear or conflicting. Characteristic jobs at this level may involve directing large and/or complex programs, projects, or departments in which the work cuts across functional lines or requires dealing with unprecedented issues.

Factor 5: Managerial Responsibility

Level 6 - 3400 Points: Work involves primary accountability for key end result areas including the major projects, processes, or services of a cost center. Work activities affect a wide range of professional projects or administrative activities of the University, influence internal or external operations, and affect other administrators and a great many students, faculty, and/or staff. At this level, the incumbent may have primary authority for developing large budgets and distributing funds over a number of related functions.