1505 Controller
POSITION IDENTIFICATION
TITLE Controller
CLASSIFICATION NUMBER 1505
GRADE 49
IMMEDIATE SUPERVISOR Chief Financial Officer
MAJOR ADMINISTRATOR President
GENERAL FUNCTION
The Controller is responsible for supervising the daily activities of the University's Payroll Office, Bursar’s Office, and BearPass Card Office, the accounting operations of the Missouri State University Foundation, cash management programs, investments, auditing, and coordination of the collection of student loans and other accounts receivable items. The Controller assists in the development of long-range financial planning by evaluating and making recommendations regarding various cash management programs and exercises general responsibility for the University’s cash management programs. The Controller develops and assesses the effectiveness of computer support systems to facilitate efficient operations of the University's payroll, collections, cashiering, BearPass Card, and Foundation systems. The Controller assists the Chief Financial Officer on appropriate accounting requirements for participation in various investments, trusts, and other financial management options, the accounting and auditing requirements for the University, and the computer requirements for the accounts and financial area.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree in Accounting and licensed as a Certified Public Accountant (CPA) or a Master’s in Business Administration ( MBA) or a Master of Science in Accounting is required.
Experience: Five years experience in accounting practices, including supervisory responsibilities, is required.
Skills: Exceptional aptitude in accountancy and supervisory and management abilities are required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures that the University cash balances are invested properly by monitoring daily cash balances for excess funds which should be invested, preparing cash flow projections to determine the schedule of investment maturities, monitoringinterest rate trends to determine investment maturity length, assisting with the selection and evaluation of depositories and external investment managers, and monitoring all safekeeping and collateral needs of the University.
2. Supervises the Bursar’s Office which serves as the central collection point for all monies received by the University and custodian for various University funds, provides check cashing services, and manages the accounts receivable function for the University.
3. Supervises the BearPass Card Office which provides management of the University’s one card system with declining balance, operations security, POS, ID card, and time management functions.
4. Supervises the collection function of the University by monitoring the activity of the Collection Office.
5. Ensures that the University payroll system operates efficiently by supervising and monitoring the daily operations of the Payroll Office.
6. Ensures that all required principal and interest payments on the University bonds are made on a timely basis by maintaining a calendar of payment due dates and then directing the payment on these accounts as appropriate.
7. Prevents institutional liability by maintaining records to perform arbitrage rebate computations in compliance with applicable Internal Revenue Service laws and regulations.
8. Ensures that the various general accounting and audit requirements of the University are met by assisting with the audit preparation of the University, preparing the annual NCAA audit of the University, and assisting with various general accounting duties as required.
9. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development
courses, and attending training and/or courses required by the Chief Financial Officer.
10. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned.
The Controller directly supervises the Payroll Manager, the Credit Manager, the Collector, the Bursar, and the Director of BearPass Card Operations and exercises supervision over other subordinate professional and support staff. The Controller is supervised by the Chief Financial Officer.
OFFICE OF HUMAN RESOURCES
REVISED APRIL 2008
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 5 - 3300 Points: Knowledge of the principles and methods of an administrative, managerial, or professional field such as accounting or auditing, financial management, information technology, business administration, human resources, engineering, law, social sciences, communications, education, or medicine. Knowledge permits employee to supervise projects and/or departments using standard methods to improve administrative and/or line operations. Knowledge also permits employee to plan steps and carry out multi-phase projects requiring problem definition and modified techniques, to coordinate work with others, and to modify methods and procedures to solve a wide variety of problems. Knowledge at this level requires a Bachelor's or Master's degree with substantial related work experience, including up to two years of administrative or supervisory experience. Alternatively, this level may require a professional or clinical degree beyond the Bachelor's degree with moderate related work experience; knowledge requirements include significant levels of related work experience.
Factor 2: Supervisory Responsibility
Level 5 - 730 Points: Supervision of (a) several work teams or work team leaders, (b) a rather large group of operative, administrative support, or paraprofessional employees, (c) a work group involving direction of skilled technical employees, (d) professionals in technical and skilled areas, and/or (e) subordinate supervisory personnel. The incumbent performs a full range of supervisory responsibilities including the authority to hire, train, transfer, promote, reward, or discipline others. Supervision will likely be general rather than close supervision of others. At this level, supervisory responsibilities consume significant amounts of work time and include substantial responsibility for work planning activities, staffing, and performance management as well as budgeting and planning functions.
Factor 3: Interactions with Others
Level 5 - 850 Points: Interactions are highly unstructured and incumbents are often required to resolve difficult and unstructured problems. Interactions are commonly with administrators, cost-center heads, high level committees, or external constituents in order to defend, negotiate, or resolve controversial and/or long-range issues and problems. Interactions occur in situations subject to divergent views, skepticism, resistance, uncooperative attitudes, and conflicting objectives. Interactions often require high levels of interpersonal skill and require the ability to influence, interrogate, or control others through debate, persuasion, or authoritative recognition and require strong analytical and decision-making skills.
Factor 4: Job Controls and Guidelines
Level 4 - 850 Points: The employee operates under administrative supervision and makes decisions based on broadly-stated University objectives and available resources. Administrative guidelines are expressed in terms of project or program outcomes and deadlines with few comprehensive guidelines. Decisions are based on inadequate guidelines that require considerable interpretation and force the employee to plan all phases of the assignment. Assignments may be unrelated in function and the work requires many different processes and methods and a great deal of analysis to identify the nature and extent of problems. The work may require the employee to develop new methods and to deal with many variables, including some that are unclear or conflicting. Characteristic jobs at this level may involve directing large and/or complex programs, projects, or departments in which the work cuts across functional lines or requires dealing with unprecedented issues.
Factor 5: Managerial Responsibility
Level 6 - 3400 Points: Work involves primary accountability for key end result areas including the major projects, processes, or services of a cost center. Work activities affect a wide range of professional projects or administrative activities of the University, influence internal or external operations, and affect other administrators and a great many students, faculty, and/or staff. At this level, the incumbent may have primary authority for developing large budgets and distributing funds over a number of related functions.