TITLE Assistant Director of Admissions-Freshman Coordinator
CLASSIFICATION NUMBER 1246
IMMEDIATE SUPERVISOR Director of Admissions
MAJOR ADMINISTRATOR Associate Vice President for Enrollment Management
The Assistant Director of Admissions - Freshman Coordinator participates in the achievement of University established enrollment and recruitment goals and objectives by developing a competent recruitment staff of professionals, students, and volunteers, establishing and maintaining effective communication with high school counselors and students, creating and developing Admissions web sites, coordinating college day/night programs and high school visits, and assisting with development of publications and personal correspondence for prospective and admitted students.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor's degree is required; a master's degree is preferred.
Experience: At least one year of experience in college admissions and recruitment is preferred and is required if candidate does not have master's degree.
Skills: Excellent verbal and written communications skills are required. A working knowledge of computer database systems is required. Effective supervisory skills are required. The ability to motivate employees and volunteers to meet established goals and objectives is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: Some data entry is required. Light lifting on an infrequent basis is required.
License: Must have a valid Missouri driver's license.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Develops a competent, effective recruitment staff by selecting, training, and supervising admission counselors and regional admission counselors.
2. Ensures accomplishment of the outreach component of the recruitment plan by planning recruitment activities with the admission counselors, directing and participating in travel responsibilities, and coordinating college day/night programs and high school visits.
3. Contributes to the accomplishment of the University’s recruitment and enrollment goals by serving the needs of high school counselors throughout the areas from which Missouri State University draws students, maintaining good communication throughout the school year with the high schools, coordinating mailings of materials and updated information to high school counselors as needed, and assisting with the maintenance of the high school database.
4. Assures the success of special recruitment activities such as receptions for prospective students and/or high school counselors, informational luncheons for high school counselors, and special events on campus for prospective students and high school counselors by coordinating these functions and assigning responsibilities.
5. Contributes to the recruitment effort by assisting in the creation and development of web sites and electronic presentations for prospective students, in coordination with other members of Enrollment Management and Services.
6. Provides and analyzes information for management purposes by producing reports as needed utilizing familiarity with student databases and using query tools.
7. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
8. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of Admissions.
9. Contributes to the success of the Office of Admissions by advising and assisting the Director of Admissions in all aspects relating to the recruitment and admission of undergraduate students and by performing other duties as assigned.
The Assistant Director of Admissions - Freshman Coordinator is supervised by the Director of Admissions and supervises admission counselors, regional admission counselors, diversity outreach and recruitment admission counselors, graduate assistant(s), and student employees involved with the recruitment program.
OFFICE OF HUMAN RESOURCES
REVISED MARCH 2015
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.
Factor 2: Supervisory Responsibility
Level 4 - 470 Points: Supervision of (a) a moderate number of operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a small number of professional employees who exercise limited supervision of others, or (c) large numbers of student workers or graduate assistants, or some equivalent combination of the above. The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is responsible for training, planning, and directing the work of permanent employees, and generally controls hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.