IMMEDIATE SUPERVISORDirector, Health and Wellness Services

The Financial and Systems Administrator oversees daily operations of the business office, administers the THWC computer system, and integrates its functions with several other systems, including the University’s. The Financial and Systems Administrator utilizes an understanding of generally accepted accounting principles and the financial information being analyzed to provide financial reporting for Taylor Health and Wellness Center including query and financial report development, documentation development, training, business process consulting, and other special projects as they pertain to the financial systems and dissemination of the information maintained in them. The Financial and Systems Administrator provides technology support by performing web page maintenance, assuring data security, and providing hardware and software support.

Education: A high school diploma or the equivalent is required. A Bachelor’s degree in Accounting, Computer Information Systems, Business Administration, or a related field is preferred.

Experience: If the educational preparation is a high school diploma, at least eight years of experience in the financial management of business operations or the administration of computer systems is required; a combination of eight years of experience in both areas is preferred. If the educational preparation is a Bachelor’s degree in one of the above fields, three years of experience in the financial management of business operations or the administration of computer systems is required; a combination of three years of experience in both areas is preferred. Experience in the financial management of business operations and the administration of computer systems as described above in a health care operation is preferred.

Skills: Networking and system administration skills are required. A working knowledge of SQL or other database query tools and relational database systems is required. Skills in software installation, configuration, problem resolution, testing, documentation, security, training, and maintenance are required.    Strong aptitude in accounting is required. Effective problem solving, organizational, and decision making skills are required. Effective oral and written communication skills and effective interpersonal skills are required. The ability to work independently with minimal supervision and the ability to produce high quality work within tight deadlines is required. 

Effort: Occasionally required to lift and carry objects weighing up to 50 pounds is required. Requires sitting and working at a video display terminal for extended periods of time.

1. Ensures that the Health Center’s Business Office operates in accordance with generally accepted accounting principals by establishing and maintaining appropriate financial controls and procedures, enforcing proper cash handling procedures, establishing inventory controls, monitoring daily cash and accounts receivable reports for accuracy, researching and resolving discrepancies, analyzing financial reports, and overseeing professional billing.

2. Provides financial information and recommendations to decision makers by preparing summaries and reports for internal use, presenting the information in an understandable manner, and making recommendations concerning alignment of daily operations relative to generally accepted accounting procedures.

3. Facilitates the effective utilization of the Health Center’s computer resources by maintaining data integrity, maintaining accurate records of billing, pricing, and payments with an audit trail, controlling access to the database and protecting the confidentiality of medical records in accordance with HIPAA regulations, coordinating computer security issues, developing reports for commonly used data, using query tools to provide needed information, and assuring that the computer system is available at all times the center is open.

4. Manages the Health Center’s computer resources by loading operating systems and software as needed, testing, installing upgrades, coordinating with Computer Services regarding server resources, coordinating with software vendors to resolve problems and to research upgrades, researching and recommending the purchase of new software and hardware, and installing, troubleshooting, maintaining, and repairing computer hardware, peripherals, and software.

5. Provides consulting and support to other staff by maintaining a working knowledge of financial information available, accounting principals, reporting tools, and the hardware and software used within the Health Center.

6. Provides financial information and recommendations to decision-makers by preparing summaries and reports for internal use, presenting the information in an understandable manner, and making recommendations concerning alignment of daily operations relative to generally accepted accounting procedures.

7. Exercises discretion and independent judgment, applies generally accepted accounting principles, and uses effective interpersonal communication, time management, and problem solving skills when developing financial reports, queries, training, providing business process consulting, serving on committees, or independently bringing special administrative projects through to completion as assigned.

8. Serves as the facility HIPAA security officer by coordinating computer security issues, safeguarding the confidentiality of personal medical information in communication and in the handling of administrative and medical records and files, and coordinating with software vendors for appropriate security upgrades.

9. Supports the Health Center by providing training to staff as needed on the database, computer applications, financial controls and procedures, and security and privacy issues and determining further staff training needs.

10. Serves as the liaison with Financial Services by assuring that the financial information provided is accurate and understandable and researching and solving problems.

11. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, attending training and/or courses as required by the Director of Health and Wellness Services.

12. Contributes to the overall success of the Health Center by performing all other duties as assigned.