6155 Health Information Coordinator

POSITION IDENTIFICATION

TITLE Health Information Coordinator

CLASSIFICATION NUMBER 6155

GRADE 13

IMMEDIATE SUPERVISOR Director, Health and Wellness Services

MAJOR ADMINISTRATOR Vice President, Student Affairs

GENERAL FUNCTION

The Health Information Coordinator manages, safeguards, releases, audits, and maintains patient health information and establishes, monitors, and revises policies and procedures regarding the handling of health information that are incompliance with the standards of the Accreditation Association for Ambulatory Health Care (AAAHC) and the regulations associated with the Health Insurance Portability and Accountability Act (HIPAA). The Health Information Coordinator evaluates requests for health information from patients and third parties and releases information consistent with HIPAA mandates and Taylor Health and Wellness Center policies. The Health Information Coordinator oversees the assembly, pulling, routing, retrieval, and filing of patient charts. The Health Information Coordinator co-chairs the Health Information Systems & Compliance Sub-committee, prepares agendas and presentations, conducts meetings, prepares minutes, conducts and reports statistical studies, performs and reports the results of audits and studies of Taylor Health and Wellness Center health information records, and coordinates medical staff peer review of patient charts.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education A high school diploma or the equivalent is required; an AAS in Health Information Technology or a related field from a school accredited by the Commission of Accreditation of Allied Health Education Professionals (CAAHEP) is preferred. Ongoing and recent professional development training in Health Information Management topics is required.

Certifications Certification from the American Health Information Management Association (AHIMA) as a Registered Health Information Technician (RHIT) is preferred; AHIMA certification in Healthcare Privacy (CHP), Healthcare Security (CHS), or Healthcare Privacy and Security (CHPS) is preferred.

Experience 2 years work experience in Health Information Management is required. Experience working with electronic health records management software is preferred.

Skills Effective oral and written communication skills are required. Good customer service skills are required. Must be able to assume a leadership role in the development and implementation of policies, procedures, studies, audits, and reviews of the management and utilization of patient health information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assures that the patient health information at Taylor Health and Wellness Center is handled in compliance with the standards of the Accreditation Association for Ambulatory Health Care (AAAHC) and the regulations associated with the Health Insurance Portability and Accountability Act (HIPAA) by developing, monitoring, and revising policies and procedures related to patient health information and managing, safeguarding, releasing, auditing, and maintaining patient health information according to such policies and procedures.

2. Releases information consistent with HIPAA mandates and Taylor Health and Wellness Center policies by evaluating requests for health information from patients and third parties.

3. Safeguards patient health information by overseeing the assembly, pulling, routing, retrieval, and filing of patient charts and providing ongoing patient privacy education to all Taylor Health and Wellness Center Staff.

4. Assumes a leadership role in the proper handling of patient health information by co-chairing the Health Information Systems & Compliance Sub-committee, preparing agendas and presentations, conducting meetings, preparing minutes, conducting and reporting statistical studies, performing and reporting the results of audits and studies of Taylor Health and Wellness Center health information records, and coordinating medical staff peer review of patient charts.

5. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development training, attending training and/or courses as required by the Director of Health and Wellness Services.

6. Contributes to the overall success of Taylor Health and Wellness Center by performing all other duties as assigned.

SUPERVISION

The Health Information Coordinator is supervised by the Director of Taylor Health and Wellness Center and supervises student workers.

OFFICE OF HUMAN RESOURCES APRIL 2005

JOB FAMILY 1

Factor 1: Educational/Experience Requirements of the Job

Level 4 - 500 Points: A combination of education and experience equivalent to a Level 4 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.

Factor 2: Complexity and Technical Mastery

Level 4 - 370 Points: In addition to considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events, the job requires specific professional skills and/or skills in managing a wide variety of complex processes.

Factor 3: Responsibility for the Work of Others

Level 6 - 270 Points: Supervision of more than one permanent employee, and/or a moderate number of part-time or temporary employees, and/or large numbers of student workers that involves a full range of supervisory responsibilities including staffing the unit, training employees, planning work, and reviewing work and employee performance. The job may require close and/or frequent supervision and considerable responsibility for performance management. At this level, supervisory duties constitute a moderate amount of work time.

Factor 4: Guidelines

Level 3 - 220 Points: The work involves carrying out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the incumbent must select from the most appropriate of several guidelines, and make minor adjustments to methods. The incumbent uses judgment in interpreting and adapting guidelines such as University policies, regulations, precedents, and work directions for application to specific cases or problems. The incumbent makes decisions regarding most deviations from the guidelines but major deviations from guidelines are referred to the supervisor. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on assignment, incumbents use diverse but conventional methods, techniques, or approaches. Jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Contacts

Level 4 - 205 Points: The purpose of interactions is to solve recurring and structured problems, to provide specialized or technically precise information to others, and/or to plan or coordinate work efforts with other employees. Contacts involve cooperation and coordination and may involve the organization of activities of programs requiring working relationships among several parties. While contacts may require some level of persuasion, potential for conflicts and disputes are relatively minor. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public.

Factor 6: Work Impact

Level 3 - 300 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, but the services, information, or products provided have relatively minor effects on the welfare of the affected groups.

Factor 7: Physical Effort and Work Environment

Level 1 - 25 Points: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.