5812 Senior Admission Evaluator

POSITION IDENTIFICATION

TITLE Senior Admission Evaluator

CLASSIFICATION NUMBER 5812

GRADE 14

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Varies

MAJOR ADMINISTRATOR Assistant Vice President and Director of Admissions

GENERAL FUNCTION

The Senior Admissions Evaluator evaluates and processes applications for admission, determines admissibility and course equivalencies, posts action and credit hours awarded, determines class standing, and enters codes used to create correspondence informing applicants of their status.  The Senior Admissions Evaluator evaluates transfer credit according to established policies and procedures, updates academic records in reference to transfer credit re-evaluation and pre-approval of credit following policies and procedures, and updates records in relation to study away transfer credit.  The Senior Admission Evaluator maintains and updates college catalogs on the Banner system and maintains and updates transfer articulations with community college partners. 

MINIMUM ACCEPTABLE QUALIFICATIONS

Education/Experience: A high school diploma and one year of experience as an Admission Evaluator or a Bachelor’s degree and no work experience is required. 

Skills:  An understanding of computerized management information systems (databases) is required.  Excellent verbal and written communication skills and sensitivity to issues related to the retention and recruitment of a diverse student body are required.  The ability to work with a minimum of supervision is required.  The ability to learn and follow complex procedures and detailed policies are required.   Effective decision-making skills are required.  Keyboarding and data entry skills are required. 

Effort: Considerable data entry work is required.  The position requires extended periods of time at a computer station and extensive utilization of information displayed on a computer monitor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assists, as directed, in hiring and training new admissions staff, including full-time, part-time, and student staff and provides oversight and guidance when the assigned supervisor is out of the office.

2. Uses professional judgment in determining transfer credit equivalencies for previously unevaluated transfer courses by comparing the title and descriptions of courses completed by students at other colleges and universities with the courses offered at the University and awards credit according to established University policies.

3. Manages individual and permanent changes to student records and institution catalogs based on decisions made by academic departments in the Transfer Re-evaluation/Pre-approval database.

4. Serves as a liaison and resource for other offices that process applications.

5. Maintains course catalog changes and updates for feeder colleges and institutions in computerized management information systems (databases) to ensure proper transfer evaluation for students.

6. Ensures prompt and accurate processing of applications for admissions by coding applications using an established system, merging application data to the computer data system, matching applications with transcripts received, informing applicants of credentials required to complete application processing, and contributes to the supervision of student employee(s) who assist in the processing of applications.

7. Determines eligibility of applicants for admission to the University by interpreting class rank, test scores, grade point average, and core curriculum information and comparing that information with established University admission policies.

8. Downloads test scores from testing services and loads scores into computerized management information systems (databases).

9. Extracts transcripts from electronic transcript service providers.

10.  Supports efforts in resolving issues related to duplicated student records.

11. Creates individual correspondence for each applicant by coding various details of the applicant’s status, allowing students to receive personalized information in their admission decision correspondence.

12. Ensures quality service to applied, prospective, and current students by responding to inquiries regarding policies, procedures, and programs of the University.

13. Contributes to the overall success of the Office of Admissions by performing all other duties and responsibilities as assigned.

SUPERVISION

The Senior Admissions Evaluator is supervised by the assigned supervisor and assists with the supervision of student employees.

OFFICE OF HUMAN RESOURCES

REVISED AUGUST 2014

JOB FAMILY 1

Factor 1: Educational/Experience Requirements of the Job

Level 6 - 900 Points: A combination of education and experience equivalent to a Level 6 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.

Factor 2: Complexity and Technical Mastery

Level 4 - 370 Points: In addition to considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events, the job requires specific professional skills and/or skills in managing a wide variety of complex processes.

Factor 3: Responsibility for the Work of Others

Level 3 - 60 Points: Supervision of one student or part-time worker or graduate assistant, where the nature of supervision is largely confined to scheduling and assigning tasks and reviewing completed work. The incumbent may provide input into the staffing and evaluation processes, but the final decisions are made by other supervisors. The incumbent does not perform a full range of supervisory activities and spends relatively little time performing supervisory functions.

Factor 4: Guidelines

Level 3 - 220 Points: The work involves carrying out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the incumbent must select from the most appropriate of several guidelines, and make minor adjustments to methods. The incumbent uses judgment in interpreting and adapting guidelines such as University policies, regulations, precedents, and work directions for application to specific cases or problems. The incumbent makes decisions regarding most deviations from the guidelines but major deviations from guidelines are referred to the supervisor. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on assignment, incumbents use diverse but conventional methods, techniques, or approaches. Jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Contacts

Level 4 - 205 Points: The purpose of interactions is to solve recurring and structured problems, to provide specialized or technically precise information to others, and/or to plan or coordinate work efforts with other employees. Contacts involve cooperation and coordination and may involve the organization of activities of programs requiring working relationships among several parties. While contacts may require some level of persuasion, potential for conflicts and disputes are relatively minor. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public.

Factor 6: Work Impact

Level 5 - 700 Points: Work activities address conventional problems or situations with established methods supply departments, programs, classes, or units with information, services, or products they use to perform their work and allows departments, programs, or units to function properly. Work products or services directly impact the operation, accuracy, reliability, acceptability, or design of programs, systems, or equipment that affects the operation of individual departments or units. Work activities directly affect the services or products provided by the department, unit, or program, the welfare of staff, students, or others that use the services or products of the department, program, or unit, or the reputation of the department, program, or unit.

Factor 7: Physical Effort and Work Environment

Level 1 - 25 Points: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.