2606 Coordinator Foreign Language Institute

POSITION IDENTIFICATION

TITLE Coordinator Foreign Language Institute

CLASSIFICATION NUMBER 2606

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Head, Modern and Classical Languages and Associate Vice President for International Programs

MAJOR ADMINISTRATOR Vice President for Research and Economic Development and International Programs

GENERAL FUNCTION

The Coordinator, Foreign Language Institute (FLI) oversees the day-to-day operations of the FLI, such as determining course offerings in conjunction with the Head, Modern and Classical Languages and officials at partner institutions and determining the schedule of classes.  The Coordinator, FLI tracks enrollments and adds or deletes sections as needed, hires and evaluates instructors, and coordinates the matriculation of non-MSU students with their home institution and the MSU Registrar’s office.  The Coordinator, FLI coordinates promotion and marketing of the FLI to MSU students, partner institutions, and the community. The Coordinator, FLI teaches basic and intermediate language classes for the FLI.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Master’s degree is required.

Experience: One year of work experience managing complex programs or processes is required.

Skills: The ability to teach a language offered by the FLI is required; those languages include Arabic, Chinese, Italian, Japanese, Korean, Portuguese, Russian, and German.

Proficiency using Microsoft Office applications is required.  Effective verbal and written communications are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Coordinates course offerings and periodicities by tracking and evaluating demand for and recommending course offerings to partner institutions.

2. Recruits, selects, and schedules instructors.

3.  Coordinates student registrations within MSU and their home institutions to assure credit is awarded when appropriate.

4. Monitors course enrollment to recommend the addition or deletion of sections.

5. Schedules classes, reserves classrooms, arranges for parking permits, etc.

6. Communicates with partner institutions regarding enrollment figures, class scheduling, registration deadlines, parking permits, grades, attendance, and marketing strategies.

7. Develops and implements innovative and engaging non-credit language programs.

8. Teaches basic and intermediate language classes.

9. Develops and coordinates marketing strategies aimed at college students at MSU and partner institutions as well as the community.

10. Identifies and obtains instructional materials, textbooks, classroom resources.

11. Budgets and tracks FLI revenues and expenses.

12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed.

14. Contributes to the overall success of the FLI by performing all other duties as assigned.

SUPERVISION

The Coordinator, FLI is supervised by the Head, Modern and Classical Languages and the Associate Vice President for International Programs and may supervise a student employee.

OFFICE OF HUMAN RESOURCES

FEBRUARY 2014

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.