TITLE Manager, Accounts Payable and Budgeting
CLASSIFICATION NUMBER 4064
IMMEDIATE SUPERVISOR AssistantDirector of Accounting and Budgeting
MAJOR ADMINISTRATOR Chief Financial Officer (CFO)
The Manager, Accounts Payable and Budgeting is responsible for daily administration of the University’s general accounting functions related to disbursement and refund of funds for University business. The Manager, Accounts Payable and Budgeting serves in a lead role in the University’s budget process and as a liaison with University departments regarding the budget process. The Manager, Accounts Payable and Budgeting administers and coordinates various reconciliations and administers the Banner system for accurate processing and posting to the general ledger. The Manager, Accounts Payable and Budgeting assures excellent customer service is provided to students, parents, employees and non-university customers with questions and concerns.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Accounting or a related business field with at least twenty hours of coursework in accounting courses is required; a Master’s degree in accounting or a related business field with at least twenty hours of coursework in Accounting is preferred.
Experience: At least four years experience in accounting is required; two years of experience working with budgets and processing accounts payable is preferred.
Skills: The ability to understand, interpret, and apply accounting standards, principles and procedures is required. An understanding of computers and their functions in accounting is required. Supervisory skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assures compliance with recognized accounting standards, principles, and procedures by supervising and monitoring the work of professional accountants and/or support staff.
2. Directs the daily administration and activities of the University’s accounts payable system.
3. Maintains the accuracy of payments and refunds and reconciliations to the general ledger.
4. Works with assigned departments to prepare annual budgets and monitors the budgets of assigned departments throughout the budget year.
5. Assures excellent customer service is provided to students, parents, employees, and non-university customers who have concerns or questions by assuring that staff answering the questions have a thorough understanding of policies and procedures throughout the University.
6. Maintains and oversees aspects of the Finance module of the Banner system by maintaining appropriate controls through controlling access to accounts payable screens, troubleshooting problems and coordinating solutions for meeting new needs, and maintaining proper set up and accounting records in the accounts payable system.
7. Completes and supervises journal entries as needed to record and/or allocate revenue and expense to appropriate cost centers or budget entries to the appropriate accounts.
8. Coordinates with University departments to facilitate business processes.
9. Ensures the timeliness of the general ledger and subsidiary ledger entries by monitoring the work of professional and support staff.
10. Performs monthly reconciliations by reviewing the work of the accounting clerks and others to ensure their work is accurate and complete.
11. Prepares and supervises the preparation of audit workpapers for the fiscal year audit by researching and analyzing the year-to-date accounting information.
12. Develops a competent and efficient accounting staff by training the staff in new policies and procedures and supervising their daily activities.
13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Assistant Director of Accounting and Budgeting.
15. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned.
The Manager, Accounts Payable and Budgeting is supervised by the Assistant Director of Accounting and Budgeting supervises professional accountants, accounting clerks, temporary employees, and students.
OFFICE OF HUMAN RESOURCES
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.
Factor 2: Supervisory Responsibility
Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.