1766 Associate Director of Alumni Relations

POSITION IDENTIFICATION

TITLE Associate Director of Alumni Relations

CLASSIFICATION NUMBER 1766

GRADE 43

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Executive Director of Alumni Relations

MAJOR ADMINISTRATOR Vice President for University Advancement

GENERAL FUNCTION

The Associate Director of Alumni Relations is responsible for assisting with the development and implementation of activities designed to create an informed and active base of support for Missouri State University by involving alumni of both Missouri State University and Greenwood Laboratory School with the University.  The Associate Director of Alumni Relations assists with planning Homecoming events for alumni, class reunions, special events and alumni chapter meetings for alumni around the world.  The Associate Director of Alumni Relations serves as editor of the Class Notes section of Missouri State Magazine and the monthly electronic newsletter, works with the Homecoming Committee, prepares text for promotional material for alumni events, and serves as communications coordinator for the office.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor's degree is required.

Experience: At least three years of successful experience in alumni relations is required. Previous successful experience in originating, implementing, and managing special events is required. 

Skills: Strong verbal and written communication skills are required, with public speaking skills preferred.  Writing, editing, research and proofreading skills are required. Excellent interpersonal skills are required. Computer literacy, particularly in word processing and using databases, is required.  Requires the ability to work independently with minimal supervision and follow through on projects or work assignments.  Must be detail-oriented.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Internet familiarity, navigation, and web page maintenance skills are preferred. Demonstrated ability in motivating volunteers is preferred. Effort: Occasionally required to lift and move boxes of materials and equipment weighing twenty-five to fifty pounds.

Other: The scope of the job frequently requires travel and attendance at evening and/or weekend activities, meetings, alumni events, athletics-related events, seminars and workshops.  Must be bondable.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Serves as the number two person in the alumni office and assists the Executive Director with overall planning and implementation of alumni events and functions.

2. Involves alumni and friends with the University by assisting with coordination of the alumni chapter network and providing support to their activities by organizing meetings and social activities.

3. Plans and organizes alumni events and reunions during Homecoming by working with the Homecoming Committee and the Executive Director of Alumni Relations.

4. Solicits input from and enlists the support of the Board of Directors of the Missouri State University Alumni Association in achieving the goals and objectives set to develop alumni involvement with the University.

5. Facilitates alumni involvement and contact with their alma mater and fellow alumni by organizing information about alumni (such as births, deaths, promotions, honors, marriages, etc.)  and editing this information for the Class Notes section of Missouri State Magazine.

6. Provides current and timely information about the University and the Alumni Association by co-editing the monthly electronic newsletter for alumni and friends.

7. Facilitates communication with alumni regarding alumni activities by assisting with the maintenance of the database containing University alumni records and by maintaining and updating the Missouri State University Alumni Association home page on the web on a regular basis.

8. Coordinates programming with the third party online social community/electronic vendor to communicate with alumni and friends.

9. Fosters good relationships with alumni by responding to inquiries from alumni and providing requested information and assistance.

10. Assists in the production of communications sent alumni by writing text for brochures, letters, news articles, mass email messages, and posters.

11. Contributes to the growth and effectiveness of the Missouri State University Alumni Association by researching new programs and projects as directed.

12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Executive Director of Alumni Relations.

14. Contributes to the overall success of the Office of Alumni Relations by working on special projects and performing all other essential duties and responsibilities as assigned by the Executive Director of Alumni Relations.

SUPERVISION

The Associate Director of Alumni Relations reports to the Executive Director of Alumni Relations.

OFFICE OF HUMAN RESOURCES

REVISED JULY 2013

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.