TITLE English Language Institute SEVIS Specialist
CLASSIFICATION NUMBER 1698
IMMEDIATE SUPERVISOR Executive Director, International Enrollment Management
MAJOR ADMINISTRATOR Associate Vice President, International Programs
The English Language Institute (ELI) Student Exchange Visitors Information System (SEVIS) Specialist serves as a Designated School Official (DSO) to ensure that the ELI operates in compliance with the Department of Homeland Security (DHS) and United States Citizenship and Immigration Services (USCIS) regulations and to advise ELI students regarding DHS and USCIS regulations and all related issues to help them maintain legal status while in the ELI. The ELI SEVIS Specialist processes applications for admission to the ELI and applications for conditional admission to academic programs, assists in maintaining the SEVIS database and the fsaATLAS database, registers ELI students into SEVIS each session, assists ELI students in applying to DHS for change of visa status, processes transfer requests, and assists the ELI Admissions Specialist in evaluating and authenticating application documents. The ELI SEVIS Specialist monitors F and J (ELI students and scholars) visa holders and assists with ELI orientation each session and advisement activities as appropriate thereafter.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education/Experience: A Bachelor’s degree and one year of experience in international admissions and services at the university level or an equivalent combination of education and experience is required. Experience using the SEVIS database is required. Experience serving as a Designated School Official (DSO) is preferred.
Skills: Computer proficiency is required. Knowledge of admission procedures and policies regarding international students and the SEVIS database is required. Strong verbal and written communication skills as well as excellent interpersonal skills are required. Interest in and the ability to work with individuals from a variety of U.S. and world cultures is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Familiarity with languages other than English is preferred.
Other: Must be a U.S. citizen or legal permanent resident, eligible by law to access the SEVIS database.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Works with the ELI Admissions Specialist to ensure compliance with DHS and USCIS regulations by keeping current with appropriate regulatory requirements for F and J students and scholars.
2. Advises ELI students and scholars pertaining to their academic, cross-cultural, and financial needs, as well as immigration issues or concerns, while in the ELI.
3. Assists the ELI Admissions Specialist to process all ELI applications, including applications for conditional admission to academic programs by evaluating and authenticating transcripts and other application documents, entering application information in appropriate databases, including SEVIS and fsaATLAS, preparing admission letters and I-20 forms for ELI students, and registering ELI students in SEVIS.
4. Manages the health insurance classification of ELI students and submits a list each session of those students who are required to purchase health insurance.
5. Works with Financial Services for accurate billing of sponsored students in the ELI.
6. Serves as a Designated School Official (DSO).
7. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
8. Remains competent and current by attending professional development courses and attending training and/or courses required by the supervisor.
9. Contributes to the overall success of the ELI by performing all other duties and responsibilities as assigned.
The ELI SEVIS Specialist is supervised by the Executive Director, International Enrollment Management and may supervise students, graduate assistants, and/or part-time staff.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2017
JOB FAMILY 1
Factor 1: Educational/Experience Requirements of the Job
Level 6 - 900 Points: A combination of education and experience equivalent to a Level 6 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.
Factor 2: Complexity and Technical Mastery
Level 4 - 370 Points: In addition to considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events, the job requires specific professional skills and/or skills in managing a wide variety of complex processes.
Factor 3: Responsibility for the Work of Others
Level 3 - 60 Points: Supervision of one student or part-time worker or graduate assistant, where the nature of supervision is largely confined to scheduling and assigning tasks and reviewing completed work. The incumbent may provide input into the staffing and evaluation processes, but the final decisions are made by other supervisors. The incumbent does not perform a full range of supervisory activities and spends relatively little time performing supervisory functions.
Factor 4: Guidelines
Level 3 - 220 Points: The work involves carrying out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the incumbent must select from the most appropriate of several guidelines, and make minor adjustments to methods. The incumbent uses judgment in interpreting and adapting guidelines such as University policies, regulations, precedents, and work directions for application to specific cases or problems. The incumbent makes decisions regarding most deviations from the guidelines but major deviations from guidelines are referred to the supervisor. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on assignment, incumbents use diverse but conventional methods, techniques, or approaches. Jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Contacts
Level 4 - 205 Points: The purpose of interactions is to solve recurring and structured problems, to provide specialized or technically precise information to others, and/or to plan or coordinate work efforts with other employees. Contacts involve cooperation and coordination and may involve the organization of activities of programs requiring working relationships among several parties. While contacts may require some level of persuasion, potential for conflicts and disputes are relatively minor. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public.
Factor 6: Work Impact
Level 4 - 475 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, and the services, information, or products provided have significant effects on the welfare of the affected groups.
Factor 7: Physical Effort and Work Environment
Level 1 - 25 Points: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.