TITLE Admission Evaluator-Graduate College
CLASSIFICATION NUMBER 3655
IMMEDIATE SUPERVISOR Dean of the Graduate College
MAJOR ADMINISTRATOR Provost
The Admission Evaluator – Graduate College evaluates and processes Graduate College applications, residency status, transcripts, and test scores to determine the prospective student’s eligibility for admission according to established policies and procedures. The Admission Evaluator-Graduate College communicates with prospective graduate students about program-specific and Graduate College requirements, materials that need to be submitted for admission, and their status in the admission process. The Admission Evaluator-Graduate College processes admission decisions and assures that new graduate students have the appropriate status within the system and are able to register for classes. The Admission Evaluator-Graduate College works with admitting academic departments and administrative offices to answer questions and facilitate the enrollment and class registration process.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education/Experience: A bachelor’s degree or an equivalent combination of education and general office experience is required. A bachelor’s degree is preferred. Experience with admissions processes in institutions of higher education is preferred.
Skills: Must be knowledgeable in the use of computerized management information systems, preferably Banner. Effective interpersonal and oral and written communication skills are required. The ability to work with a minimum of supervision is required. The ability to learn and follow complex procedures and detailed policies is required. Effective decision-making skills are required. Keyboarding and data entry skills, with attention to detail, are required.
Effort: Considerable data entry work is required. The position requires extended periods of time at a computer station and extensive utilization of information displayed on a computer monitor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Screens applications for an admission recommendation by reviewing, evaluating, and processing Graduate College applications, verifying residency status, recording criminal or dismissal history, reviewing and processing transcripts and test scores, scanning and indexing documents, calculating last 60 hours GPA, and preparing Admission Recommendation Forms according to established policies and procedures.
2. Updates the administrative business system with applicant and admission data, ensuring information is correct and current in order to facilitate various processes, such as the admissions and registration processes.
3. Keeps applicants updated on their status and informed on materials that are needed to complete the admission process.
4. Processes materials and program director decisions for graduate students who wish to add or change their current academic area.
5. Processes admission decisions by updating the administrative business system and assigning the advisor.
6. Serves as the initial contact for applicants (current or future) by responding promptly to phone, email, and walk-in inquires.
7. Assists recruitment efforts by providing information to prospective students about program-specific and Graduate College admission requirements.
8. Provides information to new graduate students about the registration process, the role of the advisor, electronic/computer resources, etc.
9. Contributes to the overall success of the Graduate College by performing all other duties and responsibilities as assigned as a member of the Graduate College team.
The Admissions Evaluator-Graduate College is supervised by the Dean of the Graduate College.
OFFICE OF HUMAN RESOURCES
REVISED FEBRUARY 2013
JOB FAMILY 1
Factor 1: Educational/Experience Requirements of the Job
Level 5 - 680 Points: A combination of education and experience equivalent to a Level 5 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.
Factor 2: Complexity and Technical Mastery
Level 3 - 220 Points: Considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events are required.
Factor 3: Responsibility for the Work of Others
Level 5 - 180 Points: Supervision and training of moderate numbers of student and/or part-time or temporary workers may be required where the nature of supervision is largely confined to scheduling work, assigning tasks, and reviewing completed work. Supervision at this level may also involve directing the work assignments of a small number of permanent, full-time employees. Supervisory tasks include providing substantial input into the process of screening and hiring employees and providing performance information for other supervisors to use as part of the employee evaluation processes. Supervisory duties typically involve a small but significant portion of work day activities.
Factor 4: Guidelines
Level 2 - 130 Points: The work generally involves sequential steps and methods explained by the supervisor and/or described by specific guidelines such as standard operating procedures, handbooks, and/or reference manuals exist. Tasks are relatively clear-cut and involve related steps, processes, and methods. The employee may be required to recognize differences in a variety of situations, but those differences are normally clear and require the selection of standard processes to resolve. The number and similarity of guidelines and work situations requires the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt guidelines in specific cases. Situations to which the existing guidelines cannot be applied or proposed deviations from the guidelines are referred to a supervisor.
Factor 5: Contacts
Level 4 - 205 Points: The purpose of interactions is to solve recurring and structured problems, to provide specialized or technically precise information to others, and/or to plan or coordinate work efforts with other employees. Contacts involve cooperation and coordination and may involve the organization of activities of programs requiring working relationships among several parties. While contacts may require some level of persuasion, potential for conflicts and disputes are relatively minor. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public.
Factor 6: Work Impact
Level 4 - 475 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, and the services, information, or products provided have significant effects on the welfare of the affected groups.
Factor 7: Physical Effort and Work Environment
Level 1 - 25 Points: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.