5574 Supply Buyer-Clinique Coordinator

POSITION IDENTIFICATION

TITLE Supply Buyer-Clinique Coordinator

CLASSIFICATION NUMBER 5574

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director of the Bookstore

MAJOR ADMINISTRATOR Vice President for Student Affairs

GENERAL FUNCTION

The Supply Buyer-Clinique Coordinator purchases and maintains inventory control of school, office, and art supplies and determines the right amount of supplies needed by checking enrollment, coordinates with faculty/instructors to determine if special supplies are needed for their classes, places orders, prices goods for sale, prepares supply packets for purchase, and purchases greeting cards, gifts, and seasonal merchandise.  The Supply Buyer-Clinique Coordinator manages the daily operations of the Clinique Cosmetics counter, including purchasing products, maintaining inventory control, pricing products, merchandising, and meeting sales goals. The Supply Buyer-Clinique Coordinator supervises the operation of the bookstore supply area, prices and marks-up merchandise, and assists with general store security.  The Supply Buyer-Clinique Coordinator process departmental, vocational rehabilitation, veterans, athletics, residence assistants, job council, JTPA, Financial Aid, and Financial Services charges.  The Supply Buyer-Clinique Coordinator researches and prepares the University Campus Planner annually.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: High school diploma or equivalent is required.

Experience: Two years of buying and inventory control experience are required.

Skills: Familiarity with computer applications such as word processing, spreadsheet, and database applications are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: This position stocks shelves, unpacks boxes, and moves objects short distances weighing up to fifty pounds.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures an appropriate supply of merchandise by purchasing and maintaining inventory control of all required and non-required supplies and Clinique Cosmetics.

2. Maintains an effective operation of the supply area by supervising the general operation.

3. Contributes to the overall efficiency of the University Bookstore's daily operations through supervision of daily receipts, general store security, processing invoices, preparing supply packets for purchase, and processing departmental, vocational rehabilitation, veterans, athletics, residence assistants, job council, JPTA, Financial Aid, and Financial Services charges.

4. Assists in maintaining a profitable bookstore operation by pricing merchandise and markups.

5. Assures that shelves are stocked with in demand items in proper quantities by reviewing catalogs, evaluating new products, talking with vendors, checking enrollment figures, and working with faculty to determine if special supplies are needed for their classes.

6. Fulfills the need for a comprehensive calendar/planner specific to the University by researching deadlines, sports schedules, and events and preparing the annual University Campus Planner.

7. Hires, trains, schedules, and supervises the work of part-time and student workers at the voucher desk and the Clinique counter.

8. Develops promotional campaigns and conducts special events, merchandises products effectively, and contacts regular customers about new products, promotions, and demonstrations to reach sales goals.

9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

10. Maintains competency in current skills and develops new skills as the job requires by attending training and/or courses as required by the Director of the Bookstore.

11. Contributes to the success of the University Bookstore operation by performing other duties as required.

SUPERVISION

The Supply Buyer-Clinique Coordinator is supervised by the Director of the Bookstore and supervises student workers.

OFFICE OF HUMAN RESOURCES

REVISED APRIL 2017

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 1 - 500 Points: Knowledge of principles, processes, methods, and procedures associated with a limited range of healthcare, technical, scientific, administrative support, communications, or social science program objectives or common problems. Knowledge permits the employee to complete routine medical and healthcare procedures, common administrative support tasks, operate basic equipment and instruments, carry out a variety of interrelated tasks and recurring assignments, assist individuals, answer common questions, and/or elicit information from a variety of sources. Professional knowledge, skill, and technical mastery at this level are typically acquired through a combination of formal education and/or training and experience beyond a high school diploma.

Factor 2: Supervisory Responsibility

Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.