5574 Art and School Supply-Clinique Coordinator


TITLE Art and School Supply-Clinique Coordinator




IMMEDIATE SUPERVISOR Director of the Bookstore

MAJOR ADMINISTRATOR Vice President of Student Affairs


The Art and School Supply/Clinique Coordinator manages the daily operations of the Art/Supply area and the Clinique Cosmetics counter including purchasing products and maintaining inventory control, pricing products, merchandising, and meeting sales goals.


Education: A high school diploma is required; a bachelor’s degree is preferred.

Experience: Two years of buying and inventory control experience are required.

Skills: The ability to use computer applications such as word processing, spreadsheet, and database application is required.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: The ability to lift and carry materials weighing up to 50 pounds on a daily basis is required.


1. Hires, trains, schedules, and supervises the work of part-time and student workers in the Art, Supply, and Clinique Cosmetics Counter.

2. Purchases and maintains inventory control of school, office, and art supplies and Clinique Cosmetics.

3. Develops promotional campaigns and conducts special events, merchandises products effectively, and contacts regular customers about new products, promotions, and demonstrations to reach sales goals.

3.  Processes departmental and third-party billing charges, such as vocational rehabilitation and veterans.

4. Assures shelves are stocked with in-demand items by working with vendors to obtain and develop desired products and merchandise, reviewing catalogs of products, monitoring trends, ordering seasonal merchandise, evaluating new products, attending trade shows and marketing seminars, and shopping the competition.

5. Processes invoices for the ordered goods by receiving them into inventory and setting the retail price to assure the bookstore is competitve yet profitable.

6. Assures excellent customer service by properly training and supervising clerks, developing and sharing product knowledge, setting up displays and testers, keeping shelves and products clean, and maintaining a clean and orderly environment.

7. Prepares supply packets for purchase and prepares a comprehensive calendar/planner specific to the University by including the holiday and academic calendars, sports schedules, and other campus events.

8. Monitors the service provided by the Hallmark representative, processes these invoices or credits, and returns unsold merchandise.

9. Prepares sales reports as required.

10. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.


The Art and School Supply/Clinique Coordinator is supervised by the Director of the Bookstore and supervises part-time and student employees.




Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 1 - 500 Points: Knowledge of principles, processes, methods, and procedures associated with a limited range of healthcare, technical, scientific, administrative support, communications, or social science program objectives or common problems. Knowledge permits the employee to complete routine medical and healthcare procedures, common administrative support tasks, operate basic equipment and instruments, carry out a variety of interrelated tasks and recurring assignments, assist individuals, answer common questions, and/or elicit information from a variety of sources. Professional knowledge, skill, and technical mastery at this level are typically acquired through a combination of formal education and/or training and experience beyond a high school diploma.

Factor 2: Supervisory Responsibility

Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.