Missouri State University

2443 Coordinator of Educational Field Experiences

POSITION IDENTIFICATION

TITLE Coordinator of Educational Field Experiences

CLASSIFICATION NUMBER 2443

GRADE 43

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director of Student Services-Certification Officer

MAJOR ADMINISTRATOR Dean, College of Education

GENERAL FUNCTION

The Coordinator of Educational Field Experiences works with various academic departments to ensure their requirements for student teaching and practicum experiences are being met, coordinates the process for student teaching and practicum application and placement, assigns University supervisors in cooperation with programs, ensures that cooperating school districts or teachers receive the appropriate honorarium for their student teaching assistance, and plans and executes a series of student teaching meetings each semester.  The Coordinator of Educational Field Experiences is responsible for reviewing and updating the Student Teaching Handbook as necessary in consultation with the Handbook Committee, presents information regarding student teaching supervision responsibilities during supervisors' orientation sessions, and provides information to students preparing to student teach.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree is required; a Master’s degree in Education or a related field is preferred.  Certification as a teacher, counselor, or administrator in a B-12 setting is preferred.

Experience: At least four years of experience working with or in a B-12 school setting is required.

Skills: Demonstrated supervisory, organizational, problem-solving, and management skills are required. Excellent interpersonal skills, in particular the ability to work with students, B-12 administrators, teachers, and University faculty, are required. Strong oral and written communication skills are required. Computer literacy is required.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.  Coordinates the process for student teaching application and placement by reviewing and updating the Student Teaching Handbook as necessary each semester in consultation with the Student Teaching Handbook Committee, reviewing the application materials for correctness, providing information for students preparing to student teach, establishing files for individual students which include transcripts, tuberculin tests or x-rays, and necessary recommendations, verifying completion of the prerequisites and notifying students of deficiencies, reviewing student teacher applications to determine the type of student teaching experience required, forwarding materials to the school districts for placement, placing student teachers, and notifying students of their placement.

2. Assigns University supervisors for each student teacher in cooperation with the programs by determining the number of supervisors required each semester, preparing individual files on each student teacher, presenting information regarding student teaching supervision responsibilities during supervisors' orientation sessions, determining compensation for part-time supervisors and initiating the payment process, and verifying that all necessary paperwork and evaluations for each student teacher have been received and are complete.

3. Disseminates portfolio advisor assignments to students as determined by programs.

4. Works with the school districts to determine cooperating teacher assignments, ensures that cooperating school districts or teachers receive the appropriate honorarium for their student teaching assistance by preparing a list of cooperating teachers for each participating school district, forwarding an invoice to the school districts or teachers for payment of the honoraria, and requesting payment from Financial Services.

5. Coordinates the process for student practicums by preparing the applications required of each student in order to participate in a practicum, forwarding materials to the school districts for placement, and notifying students and instructors of the placements.

6. Assists in the oversight of the Field Experiences budget, develops a projected budget for the next academic year, and ensures that out-of-area payments are collected and deposited, name badge deposits are made and tracked, and that all supervisor and cooperating teacher payments, mileage reimbursements, presenter payments, and facility rental payments are made in a timely manner.

7. Mediates conflicts between the practicum students/student teachers and teachers/administrators in the school district when necessary, confronts practicum students and/or student teachers who display inappropriate professional dispositions, and actively works to resolve issues involving practicum students and student teachers.

8. Organizes all aspects of student teaching meetings in Springfield and off-campus sites including the scheduling of presenters, agendas, materials for student teachers, and parking passes for part-time supervisors.

9. Coordinates the process which allows students to complete the necessary background checks, purchase pre-professional liability insurance through professional education organizations, and to complete TB tests and report the results to Missouri State.

10. Oversees e-STARS student teacher system to include any maintenance/upgrades to the e-STARS system, oversees the student grading process in e-STARS and reports students’ final grades to academic departments and maintains data on student teaching/practicum placements and produces reports when needed.

11. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

12. Remains competent and current through self-direct professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the supervisor.

13. Contributes to the overall success of the College of Education by performing other essential duties and responsibilities as assigned.

SUPERVISION

The Coordinator of Educational Field Experiences is supervised by the Director of Student Services-Certification Officer and supervises full-time administrative support staff, part-time Supervisors of Clinical Experiences, the Assistant Coordinator of Educational Field Experiences, student workers, and graduate assistants.

OFFICE OF HUMAN RESOURCES

REVISED APRIL 2012

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 4 - 470 Points: Supervision of (a) a moderate number of operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a small number of professional employees who exercise limited supervision of others, or (c) large numbers of student workers or graduate assistants, or some equivalent combination of the above. The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is responsible for training, planning, and directing the work of permanent employees, and generally controls hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.