1129 Assistant Dean of Academic Affairs-WP
TITLE Assistant Dean of Academic Affairs-WP
CLASSIFICATION NUMBER 1129
IMMEDIATE SUPERVISOR Dean of Academic Affairs
MAJOR ADMINISTRATOR Chancellor
The Assistant Dean of Academic Affairs is part of the leadership team for academic affairs and provides support to the Dean in the operation of academic affairs. Areas of responsibility include community outreach, partnership development, supervision, and management of off-site and special programs. The Assistant Dean of Academic Affairs works with the Dean in the management of accreditation, assessment, and strategic planning. The Assistant Dean of Academic Affairs supervises institutional research activities which provide information to support institutional planning, policy formation, and decision making.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master’s degree is required.
Experience: At least three years of progressively responsible leadership experience in higher education, including at least two years of supervisory experience, is required. Experience with accreditation processes, institutional research, assessment, and strategic planning is preferred. Experience working in a diverse environment is preferred.
Skills: Strong verbal and written communication skills are required. The ability to manage, track, and execute multiple projects simultaneously is required. The ability to project a strong positive image of the University to many constituencies both on- and off-campus is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Proven analytical skills are preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Helps to ensure the achievement of the mission of Missouri State University-West Plains by assisting the Dean and other academic administrators in the operation of the Office of Academic Affairs.
2. Develops and directs the implementation of educational initiatives that can be adapted to the needs of various communities within the service area of the Missouri State University-West Plains, including conducting market research and developing partnerships and coordinating with other University departments to provide support services.
3. Manages off-site programs, such as dual credit and early degree program sites, the China program, and other programs as they are developed, supervises site coordinators, directs program evaluation, and coordinates student learning outcomes assessment for these programs.
4. Oversees grant programs for academic affairs, such as the Road to Achievement, Title III grant, and the TRIO Student Support Services grant program and supervises grant-funded staff positions as assigned in order to assure that the goals and objectives of the grants are being achieved.
5. Serves as the campus liaison with the Higher Learning Commission and works with the campus to ensure that the campus maintains its status as a regionally accredited institution.
6. Provides information and data appropriate to the decision-making needs of the campus and publicizes information through a variety of documents.
7. Ensures that all state and federal reports are submitted in a timely fashion by establishing and maintaining a report management system.
8. Fosters the continual improvement of operations and in meeting its tactical goals by coordinating the strategic planning process for academic affairs.
9. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Dean of Academic Affairs.
11. Contributes to the overall success of the Office of Academic Affairs by performing all other duties as assigned.
The Assistant Dean is supervised by the Dean of Academic Affairs and supervises professional and support staff including the Assistant Coordinator of Institutional Research/Effectiveness.
REVISED SEPTEMBER 2014
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.
Factor 2: Supervisory Responsibility
Level 3 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 4 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 3 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 4 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.