1839 Assistant Vice President for Student Life and Director of Plaster Student Union
TITLE Assistant Vice President for Student Life and Director of Plaster Student Union
CLASSIFICATION NUMBER 1839
IMMEDIATE SUPERVISOR Vice President for Student Affairs
MAJOR ADMINISTRATOR President
The Assistant Vice President for Student Life and the Director of Plaster Student Union provides vision and strategic direction to departments and programs within the Student Life area of the Student Affairs division: Plaster Student Union (including PSU food, retail operations, and administration, Student Engagement, and Conference Services), Residence Life and Services, and Campus Recreation and promotes collaborative and joint programming among assigned departments in support of the overall mission and goals of the division and University. The Assistant Vice President for Student Life and the Director of Plaster Student Union is responsible for administrative oversight of Campus Recreation and Residence Life and Services and directly supervises the Plaster Student Union. The Assistant Vice President for Student Life and the Director of Plaster Student Union coordinates all staff, student, and campus efforts - both educational and business - to realize Plaster Student Union’s goal to be the community center of the University for members of the University family - students, faculty, staff, alumni, and guests. The Assistant Vice President for Student Life and the Director of Plaster Student Union coordinates and implements divisional initiatives such as staff development, new student convocation, assessment, strategic planning, and other duties as assigned by the Vice President for Student Affairs.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master's degree in Education Administration, College Student Personnel, Student Development, Recreation Administration, Business Administration or a related field is required. A Doctorate in an appropriate field is preferred.
Experience: At least seven years of successful administrative experience in higher education is required including: experience in managing a large budget and generating revenues to expand services; appropriate supervisory experience; knowledge of the role of the college union, campus recreation, and residence life; and a demonstrated commitment to equal opportunity/affirmative action. Experience in a comparable professional position and experience in both auxiliary enterprises and student development programming is preferred.
Skills: Requires exceptional organizational, management, leadership, communication, and interpersonal skills. Computer literacy is required. A record of inclusive conduct and evidence of multicultural skills in the workplace is required.
Other: The scope of the position requires evening and weekend work.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures that the out-of-classroom and co-curricular needs of the University community are met through comprehensive and mutually supportive programming and activities by supervising and providing professional support to the Student Life areas of Residence Life and Services, Campus Recreation, and the Plaster Student Union.
2. Ensures student life areas accomplish the parallel goals of student development and providing quality facilities for the University community by formulating operational policies and procedures which engender an equitable balance between the educational goals of students and their co-curricular needs, planning and coordinating the programs and activities conducted during the academic year, and assessing and evaluating achievement of those goals and objectives through formal assessment , personal observations, reports, student input and other strategies.
3. Ensures that quality services and programs) are provided to the University community by supervising all programs, activities, and functions held in, hosted, sponsored, or developed by the Student Affairs’ Student Life areas of Plaster Student Union, Campus Recreation, and Residence Life and Services.
4. Provides leadership by facilitating strategic planning consistent with the growth of the University and the needs of student body.
5. Approves or recommends approval of rental contracts for use of the Plaster Student Union by commercial entertainment, non-profit, or public service organizations, groups, and individuals based upon an analysis of the potential liabilities associated with the rental contract, ensuring that the proposed use of the Plaster Student Union is consistent with University policies, and that the proposed event/activity can be supported within the capabilities of the Union without significant modifications.
6. Negotiates contracts with potential users and reviews rental contracts for compliance with University policies, ensuring that required insurance coverages are in effect, and seeking legal review of rental contracts that are non-standard.
7. Develops an effective and competent Plaster Student Union staff by recruiting and hiring qualified applicants, providing training in operational policies and procedures, making work assignments as appropriate, supervising work activities, and evaluating performance.
8. Ensures that the facilities and equipment of the Student Life areas of Plaster Student Union, Campus Recreation, and Residence Life and Services are clean, operational, and properly maintained by establishing appearance and cleanliness standards for the facilities and directing support staff efforts toward achievement, conducting periodic inspections, directing a strategy of preventive maintenance for all equipment, and contracting for repairs or services beyond the capabilities of the support staff to handle.
9. Ensures effective business operations and manages funds by preparing the annual budget, monitoring expenditures, and submitting required fiscal reports.
10. Coordinates the Wall of Fame Selection Committee by serving as Chair and coordinates the Plaster Student Union Dedication Plaza project.
11. Coordinates and implements staff development programs for Student Affairs staff by planning and organizing goal setting and review sessions for the State of the Division, informational sessions on current issues in Student Services, and personal development topics.
12. Serves as the contractual liaison for all Plaster Student Union food and retail operations.
13. Coordinates the annual new student convocation prior to the start of the fall academic semester.
14. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
15. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the supervisor.
16. Contributes to the overall success of the Division of Student Affairs by performing all other duties as assigned by the Vice President for Student Affairs.
The Assistant Vice President for Student Life and Director of Plaster Student Union is supervised by the Vice President for Student Affairs and supervises staff in the Student Life areas of the Plaster Student Union (PSU Administrations, Student Engagement, and Conference Services), Campus Recreation, and Residence Life and Services.
OFFICE OF HUMAN RESOURCES
REVISED AUGUST 2011
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 6 - 4500 Points: Knowledge of a wide range of concepts, principles, and methods of an administrative, academic, managerial, or professional field. Knowledge permits the employee to develop new or substantially modified approaches that diverge from standard methods to improve administrative and/or line operations. Knowledge also permits the employee to plan steps and carry out multi-phase projects requiring problem definition and modified techniques, to coordinate work with others, and to modify methods and procedures to solve a wide variety of problems. Knowledge requirements may include evidence of the ability to manage programs and/or lead and direct other professionals. Knowledge requirements for jobs at this level typically include a level of education beyond the Bachelor's degree with comprehensive related work experience, frequently including substantial administrative or supervisory experience, and knowledge of higher education processes, policies, and procedures. Alternatively, this level may require a professional or clinical specialty beyond the Bachelor's with moderate related work experience. The knowledge requirement at this level may also include a terminal academic degree with an appropriate level of leadership and/or administrative experience.
Factor 2: Supervisory Responsibility
Level 6 - 1050 Points: General administration of a large unit or multiple units of employees where the nature of the managerial work involves providing general direction for other managerial personnel. Managers at this level have substantial responsibility for the operation of a functional unit, including responsibility for the budgeting process, budgetary and inventory control, purchasing and regulatory compliance, as well as administrative authority over staffing issues and disciplinary outcomes. General administrative work, rather than direct supervision of others, takes up rather large portions of work time.
Factor 3: Interactions with Others
Level 5 - 850 Points: Interactions are highly unstructured and incumbents are often required to resolve difficult and unstructured problems. Interactions are commonly with administrators, cost-center heads, high level committees, or external constituents in order to defend, negotiate, or resolve controversial and/or long-range issues and problems. Interactions occur in situations subject to divergent views, skepticism, resistance, uncooperative attitudes, and conflicting objectives. Interactions often require high levels of interpersonal skill and require the ability to influence, interrogate, or control others through debate, persuasion, or authoritative recognition and require strong analytical and decision-making skills.
Factor 4: Job Controls and Guidelines
Level 4 - 850 Points: The employee operates under administrative supervision and makes decisions based on broadly-stated University objectives and available resources. Administrative guidelines are expressed in terms of project or program outcomes and deadlines with few comprehensive guidelines. Decisions are based on inadequate guidelines that require considerable interpretation and force the employee to plan all phases of the assignment. Assignments may be unrelated in function and the work requires many different processes and methods and a great deal of analysis to identify the nature and extent of problems. The work may require the employee to develop new methods and to deal with many variables, including some that are unclear or conflicting. Characteristic jobs at this level may involve directing large and/or complex programs, projects, or departments in which the work cuts across functional lines or requires dealing with unprecedented issues.
Factor 5: Managerial Responsibility
Level 6 - 3400 Points: Work involves primary accountability for key end result areas including the major projects, processes, or services of a cost center. Work activities affect a wide range of professional projects or administrative activities of the University, influence internal or external operations, and affect other administrators and a great many students, faculty, and/or staff. At this level, the incumbent may have primary authority for developing large budgets and distributing funds over a number of related functions.