School Cancellation Policies & Procedures

When the University is closed or classes are cancelled due to emergency or inclement weather situations, an official announcement will be issued through the news media (television and radio). Unless and until an official closing announcement is issued, faculty members are expected to hold classes as usual, and employees should assume that activities will continue as normal. If classes are cancelled, but offices remain open, employees should report to work as scheduled. If offices are closed, employees are not to report to work unless they are notified or have been given prior instructions to report as part of essential services. It is the responsibility of each vice president to designate which employees are to report to work. The major administrator of the operation will be responsible for ensuring that needed employees are notified. Additional information regarding the impact of severe weather closings on staff can be found in section 2.15 of the Employee Handbook.

Inclement weather procedures for day classes

The decision to close the University or to cancel day classes will be announced to the news media prior to 6:00 a.m. Listed below is the sequence of events that should be followed:

  1. Should conditions appear to warrant possible cancellation/closure, the public safety officer on duty will contact the Director of Safety & Transportation by 3:00 a.m.  The Director of Safety & Transportation will contact the Vice President for Administrative & Information Services and the Director of Facilities Management by 4:30 a.m. After consultation with the Provost or the Provost’s designee and the Vice President for Student Affairs, the Vice President for Administrative & Information Services will decide whether or not to close the University or to cancel day classes. The President will be informed.
  2. If day classes are canceled, the Director of Safety & Transportation will notify the news media of the school cancellation/closing (using the appropriate code), specifically denoting "Day Classes Only".
  3. If day classes are canceled, the Safety & Transportation Office will also contact the following:
    1. Vice President for University Advancement
    2. Chief of Staff/Assistant to the President for Governmental Relations
    3. Vice President for Marketing and Communications
    4. Director of Bookstore
    5. Director of Greenwood Laboratory School
    6. Director of Food Service
    7. Director of Residence Life, Housing and Dining Services
    8. Assistant Dean of Student Life and Development/Director of Plaster Student Union
    9. Executive Director of Athletic and Entertainment Facilities
    10. Director of Taylor Health & Wellness Center
  4. If classes are officially canceled because of weather, efforts will be made to maintain services in the following operations:
    1. Selected units within the Division of Student Affairs (Residence Life, Housing and Dining Services, Taylor Health & Wellness Center, Student Union, and Food Services)
    2. Meyer Library
    3. Bill R. Foster and Family Recreation Center, if events scheduled
    4. Hammons Student Center, if events scheduled
    5. JQH Arena, if events scheduled

Inclement weather procedures for evening classes

Since the decision to cancel day classes due to inclement weather does not pertain to evening classes (classes beginning at 4:00 p.m. and after) or to second or third shift operations, a separate decision will be made later in the day.

The following procedures will be followed:

  1. Between 10:00 a.m. and 11:00 a.m., the Provost or the Provost’s designee will consult with the Vice President for Administrative & Information Services concerning the condition of the parking lots and their possible availability during the late afternoon and evening hours and will review information from the Safety & Transportation Office, the National Weather Bureau, the Missouri State Highway Patrol District Office, and area public school offices concerning road conditions and impending weather changes.
  2. At 11:30 a.m., the Provost or the Provost’s designee will consult with the Vice President for Administrative & Information Services and the Vice President for Student Affairs; a decision will be made. The President will be informed.
  3. The decision to hold or to cancel evening classes and second and third shift operations will be given to the Director of Safety & Transportation, and he will release this information to the public media in time for the 12:00 noon news.
  4. The University reserves the right to alter its decision if weather conditions change during the afternoon.
  5. The Director of Safety & Transportation will be responsible for informing the following people and/or offices of that decision:
    1. College Deans (who in turn will contact their department heads)
    2. University telephone operators
    3. Assistant Vice President for Enrollment Services
    4. Chief of Staff/Assistant to the President for Governmental Relations
    5. Vice President for Marketing and Communications
    6. Meyer Library offices