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INSTRUCTIONS FOR COMPLETING THE
TIME ENTRY APPROVER / DEPARTMENT TIME ORIGINATOR AUTHORIZATION FORM
The Time Entry Approver / Department Time Originator Authorization Form is used to grant authorization for an employee to approve Time Sheets or Leave Reports and/or to process Department Time Entry. The Time Entry Approver / Department Time Originator Authorization Form should be used each time an Approver or Originator needs to be added, such as a change in department or role, or the hiring a new Approver or Originator.
Section I
Identify the Approver / Originator by full name, campus address, phone, and department.
Include the Approver / Originator’s M-Number if applicable.
Section II
Indicate if the employee named in Section I will be approving Time Sheets and/or Leave Reports by checking the “Approver” box. If the employee will be entering time sheets for an area or department through Departmental Time Entry, check the “Department Time Originator” box. If both are applicable, check the “Approver AND Department Time Originator” box.
Enter the effective date the Approver or Originator will begin their role. This date needs to be at the start of a pay period, i.e. the 16th of the month for an Approver / Originator of monthly-paid employees, or the 1st or 16th of the month for an Approver / Originator of semi-monthly-paid employees. Ensure that the effective date allows at least two weeks for processing once the Authorization Form is provided to the Payroll Office.
Section III
Indicate if this assignment is permanent or an interim assignment until a permanent Approver / Originator is in place.
Check “Yes” if the employee named in Section I will be replacing, either as an interim or permanent replacement, another Approver / Originator and provide the name of the Approver / Originator being replaced on the line provided.
Check “No” if the employee named in Section I is an Approver / Originator for a new area/department not previously having an Approver / Originator assigned.
Section IV
List the names and M-Numbers of the employees this Approver / Originator is authorized to approve or enter in the payroll process. For each employee, indicate the time or leave entry type. Another page is available if needed for additional employees by clicking on the “continuation for additional entries” link.
Section V
Give any further information which would be helpful in processing the Time Entry Approver / Department Time Originator Authorization Form.
Section VI
Provide signature of Department Head, Director, or authorized individual. NOTE: The authorizing signature cannot be the same as listed in Section I of the Time Entry Approver / Department Time Originator Form.
NOTE:
This form must be completely executed and received in the Payroll Office at least two weeks prior to the effective date of the new Approver / Originator.
After completing form, print on 6-part colored NCR paper for appropriate distribution by the Payroll Office.
Follow this link to fill out the Time Entry Approver / Department Time Originator Authorization Form.
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