The following are examples of non-allowed expenditures, unless exception is granted as stated in this Fiscal Responsibility Policy (FRP).
- Employee parties or party items (other than for retirement, service or for other recognition purposes);
- Employee gifts;
- Greeting and special occasion cards (other than President's holiday cards and staff anniversary cards, or as allowed by FRP paragraph 9);
- Holiday decorations (other than for commonly accessed public areas such as reception and waiting rooms);
- Flowers (other than memorial flowers purchased through the President's office on behalf of the University);
- Personal club/organization memberships unless permitted by FRP paragraph 5;
- Coffee makers and supplies except where stations are established to serve the public as external relationships unless permitted by FRP paragraphs 1, 2 or 3 (requires Vice President's or President's approval);
- Event tickets for employees unless the employee is expected to attend such function as part of their employment responsibilities or where provided free to the University or to encourage participation at University events (requires Vice President's or President's approval). Additionally, excess tickets to University events may be provided to University employees with special consideration to employees of the unit sponsoring the event, with Vice Presidential approval;
- Postage stamps for personal use;
- Expenses related to holiday, or other open houses, including food and beverages should be balanced considering the expression of employee appreciation and the benefit to employee morale, with fiscal responsibility. In addition to the authorized President’s holiday reception, each Vice President should limit such expenses for his/her division to $3 per full-time employee within his/her supervision annually. Any additional expenses should be reimbursed by Foundation or other private funds;
- Personal food items for office staff (candy, soda, etc.).