Missouri State University

Memorials and Tributes

Policy:

On occasion, the University is presented with opportunities through gifts by individual, group, or organizational donors to establish memorials and tributes in the form of trees, benches, artwork, and in conjunction with facilities on any campus of Missouri State University. Memorials are given in memory of deceased individuals (students, faculty, staff or alumni); tributes are given for living individuals or for graduating classes, businesses, corporations, foundations or organizations. To ensure consistency with the handling of all gifting for physical memorials and tributes, this policy is set forth.

Procedure:

5.6A Facility Naming

Permanent facilities (buildings, plazas, classrooms, lecture halls, conference rooms, etc.) constructed on campuses may be named to recognize receipt of a significant monetary gift to the University. Facility naming requires approval of the Board of Governors based upon a recommendation by the Missouri State University Foundation Board of Directors or the Administrative Council.

5.6B Artwork

Public art erected/displayed on campus sites must be presented by the Administrative Council, based upon recommendations by the Public Art Subcommittee and the Master Planning Committee. Public art will be planned in conjunction with all new E&G facilities by designating a portion of the appropriated construction budget for that purpose.

5.6C Landscaping

Trees, shrubbery, flower gardens, green spaces, etc., may be contributed as gifts to create living memorials. Prior to establishment, however, donors must acknowledge that this form of recognition possesses a specific lifespan dictated by natural deterioration and/or conversion to usage, space needs or progress as the University may direct in future years. Creation of landscaping memorials/tributes must be agreed to in advance through discussion with the donor, a representative of the Missouri State University Foundation and the Director of the Facilities Management, or designated representative. The agreed upon arrangement among the parties will be documented in writing by the Facilities Management Director for approval by the Vice President for Administrative and Information Services. The Foundation will be notified when the landscaping is planted to send the donor a formal gift acknowledgement.

5.6D Plaques

Except for monument signs or plaques associated with facility naming (internal/external), artwork and previously agreed upon recognition areas, the installation of new memorial signs/plaques (e.g., those associated with landscaped memorials) will cease upon the effective date of this Policy. This action is adopted to eliminate the propagation of plaques throughout the campus which over time, require care and maintenance for which the Facilities Management organization is not resourced. Existing plaques may remain as long as the structure of the entity is viable.     

5.6E Changes/Updates

Suggested modifications to this Policy should be submitted to the Vice President for Administrative and Information Services, Missouri State University.

 

Approved by: 

Robert T. Eckels

Director, Facilities Management