Building and Door Access

  1. There should be an increase in the number of non-commissioned Public Safety Officers so that they can be assigned to one or more University facilities and accomplish the following:
    • Provide a visible, uniformed presence in University facilities as a deterrent to acts of violence, vandalism, and theft.
      • As appropriate or necessary, be trained to act as the building coordinator for assigned facilities, performing all duties and responsibilities outlined in the Building Coordinator’s manual. They would become knowledgeable about fire alarm and fire suppression systems, utility cutoffs, evacuation routes, and other requisite facility information.
      • Become familiar with the faculty, staff, and students who utilize the assigned facilities so that the officer is perceived as a vital resource.
      • Promote a welcoming environment for visitors and guests of the facility by being present and available to assist in providing directions and information.

    There are several problems with the current building coordinator system. There is a Building Coordinator Handbook, revised in March, 2006, yet two building coordinators on the Building and Door Access Subcommittee did not recall seeing it, and another building coordinator did not have a copy. Every facility is to have a building coordinator and an alternate so that one of them is available at all times during every working day. However, 41 of 46 facilities do not have an alternate building coordinator.

    It is suggested a non-commissioned Public Safety Officer be paired with each building coordinator to provide support and expertise. Unfortunately, many of the building coordinators are not in a position of authority among the faculty and staff within their buildings. Examples of some of the current building coordinators, by position, are: faculty (3), administrative secretary (6), executive assistant (6), director or assistant director (11), dean or associate dean (5), and academic department head (5). In addition, many building coordinators do not see surveying the building regularly for safety issues as part of their responsibilities.

    Under the proposal, no assigned, non-commissioned Public Safety Officers would be necessary for facilities under the direct management of a director and staff, such as the Plaster Student Union, Hammons Student Center, and Residence Life, Housing and Dining Services buildings. In some instances, it may be appropriate to have a non-commissioned Public Safety Officer assigned to clusters or groupings of academic and non-academic buildings. The assigned non-commissioned Public Safety Officers would continue to report to the Department of Safety and Transportation, but would maintain ongoing communication with appropriate faculty and staff administrators and the building coordinator(s) within their assigned building(s).

    The Task Force identified eleven (11) potential facilities, or clusters of facilities, which should have an assigned non-commissioned Public Safety Officer.

    • Kemper and Temple Halls
    • Glass and Strong Halls
    • Carrington Hall
    • Meyer Library
    • Cheek, Ellis, Hill and Siceluff Halls
    • Pummill, Craig and Karls Halls plus the Powerhouse
    • Kings Street Annex, Forsyth Athletic Building, and McDonald Arena
    • The Professional Building and Physical Therapy Building
    • Wehr Band Hall and Institutional Research
    • The Alumni and Morris Centers and Art and Design Gallery
    • The Woodruff and Park Central Office Buildings

    These additional non-commissioned Public Safety Officers could be added as budget resources permit.

  2. A detailed manual should be provided for each new non-commissioned Public Safety Officer which shows the locations of the fire alarm system, electrical box, and other critical systems for their assigned buildings. The manual should describe how to activate and shut down systems for the buildings assigned to that officer. One copy would be maintained by the Officer and one copy located in the Safety and Transportation Office.
    Twenty-two (22) manuals
  3. Any classroom, laboratory, and office door that, according to fire regulations, can be equipped with a thumb lock on the interior side of the door should have one installed. There are approximately 10,000 door locks on campus. It is unknown how many would need to be retro-fitted to accommodate a thumb lock. The estimate for a commercial grade thumb lock installed is $220 per lock. An inventory would need to be completed for each building to determine the number of locks necessary.

    Classrooms that have more than fifty seats are required to have a crash bar or lever handles. It is not recommended that restrooms have door entry locks because the safety of members of the university community and guests could be compromised.

  4. Modify at least two exterior doors in each of 25 buildings for controlled access using proximity readers. Implementation would be phased-in over three to four years. Five software licenses will be required as well proximity cards. Startup costs for training and head-in equipment is estimated to be $132,640. The cost per building will vary, but an estimated total annual budget-outlay would be $250,000 for each year of the phase-in. (See Appendices B & C). The management of the door access system would be assigned to the Department of Safety and Transportation.
  5. Establish "Safe Rooms" in all academic and administration buildings on campus. The Department of Safety and Transportation, along with the assistance of the Office of Planning, Design & Construction, and Facilities Management, would review building designs and floor plans for establishing "Safe Rooms" within existing structures with either no or minimal remodeling of the rooms. Also, recommendations would be made for locations on any new construction.

    The "Safe Rooms" would be an established location on designated floors in the buildings for individuals to go to in an event of an active shooter or threatening situation to seek secured shelter until assistance is rendered. The rooms would also assist the First Responders team and responding law enforcement so patrons of the building are contained in a single, known, secured environment during an active shooter situation, assuming all could get to the "safe room". The "Safe Rooms" would be set up with communication, a means by which to secure the doorway, First Aid Kit, and any necessary supplies to support the individuals in the room for an extended period of time until they can be safely rescued. Costs for establishing these rooms would be dependent on the extent of modifications needed to convert an area into a "Safe Room". These designated areas would continue to house normal day-to-day business and academic functions unless needed in an emergency situation.

  6. One of the components for enhanced security and safety is the utilization of cameras throughout the campus complex. Currently, the Department of Safety and Transportation monitors 146 cameras that are strategically located on campus. This number, in all probability, will double within the next ten years as additional security and safety needs are identified. Presently, the Radio Communications Center, located within the Department of Safety and Transportation office, is at capacity for space, manning levels, and infrastructure, to support additional equipment such as intrusion alarms, fire alarms, and cameras. To address current and future needs, this facility will need to be expanded.