The sub-committee examined published materials that were part of the Safety and Transportation Emergency Response Plan. The Sub-committee also reviewed policy documents that are available on the Environmental Management web page.
From the Environmental Management web site:
- Cleaning up body fluids spills as directed
- Release of Blood
- Mercury Spill Response
- Sewage Spills/Overflows
- Petroleum spills
- Pesticide Spills
- Emergency Equipment
- Site Control & Responsibilities
- Cleanup & Disposal
- Fires & Explosions
- Incident Termination
- After-Action Review
- Plan Amendments
- Arrangements with Local Emergency Agencies
- Notification Procedures
Emergency Response Plans of Safety and Transportation
- Hazardous Chemical Release
- Hazardous Materials/Waste Contingency Plan
- Pandemic Influenza
- Content of policies should be reviewed, but part of the process should be a determination of who needs access to the policies. Is a policy password protected so that it is only accessed by those with a need to know, or is the purpose of the policy to inform the University community and general public?
- The Emergency Notification List is accurate, but the list needs to be expanded to include calls for primary staff, faculty, and emergency support.
- The Emergency Notification List should be reviewed at least semi-annually to insure that it remains accurate.
- Annual training is provided for all Custodial staff and all Residence Life, Housing and Dining Services staff. Annual training, offered for all Teaching Assistants that work in academic labs, should be required.
- The terms "Public Safety" and "Safety and Transportation" are both used in documents. A consistent language should be adopted and used in describing the department.
- Environmental Management web pages should be reorganized and combined to maximize logical groupings and flow.
- Schedule regular lab inspections to ensure that the equipment identified in the Emergency Response Plan is actually present in the labs.
- Consistently use the term "Environmental Management" and drop the term "Environmental Health and Safety" in order to eliminate confusion.
- Tabletop exercises should be conducted at least annually to insure that the campus community is prepared to respond to emergencies.
Recommendations for Environmental Management Web Pages
- "Environmental Policy": No revisions necessary.
- "For Trained Responders Only": Eliminate the page, since it is not intended for First Responders as a reference point.
- "Spills": No revisions are necessary.
- " Biological Labs and Agents": This page should be password protected, not available for the general public. Check all links for proper focus, accuracy, and relevancy.
- Under the web page heading of "National Incident Management System (NIMS), combine in order the following web pages:
- Site Control and Responsibilities
- Arrangements with Local Emergency Agencies (Add the Office of Emergency Management and the Greene County Health Dept, 869-6040, to the contact list)
- Notification Procedures
- Cleanup and Disposal
- Incident Termination
- After Action Review (AAR)
- Plan Amendments
- Remove the "Emergency Equipment" page because it is too specific and could change.
- Remove the "Fire and Explosions" page because it is common sense and unnecessary.
- Make "Chemical Spills"the heading for a web page, and directly under this title have the phrase "Remember, report all spills to Safety and Transportation". Follow this with "Notification Procedures", "Mercury Spill Response", "Pesticide Spills", "Petroleum Spills", and "Sewage Spills/Overflows", which have been separate web pages. In the "Mercury Spill Response" section, delete from the last line "in the chemistry stock room at Temple Hall". In the "Pesticide Spills" section, move "Remember; report all spills to Safety and Transportation." to above "Upon containment of the spill". At the end of #2, add "or Department of Health and Senior Services (DHSS)" and the phone number. In the "Petroleum Spills" section, delete the last paragraph.
- Combine "Release of Blood" and "Cleaning Up Body Fluid Spills as Directed by the Center for Disease Control (CDC), placing the text of "Release of Blood" as the first paragraph of "Cleaning Up Body…". Delete the second paragraph that begins with the words "if the area of the spill is greater than 36-inch diameter…".
Recommendations for "Hazardous Chemical Release", Safety and Transportation Emergency Response Plan:
- Page 80, #4. Change to read "Contact Springfield Police, Fire, EMS, and Greene County Health Dept.
- Page 81, #8.e. Change to read "…(the red, blue, yellow) and if none of the above means can be used to identify the substance, call…"
Recommendations for "Hazardous Materials/Waste Contingency Plan", Safety and Transportation Emergency Response Plan:
- Spill kit locations on campus need to be verified and it might be better to not list the exact locations in the Plan, such as room numbers, which may change.
- Page 85, under Emergency Equipment, third paragraph, first sentence. Change to read "Absorbent material and spill equipment are located in the Central Warehouse and can be obtained from Environmental Management."
Recommendations for "Pandemic Influenza Plan", Safety and Transportation Emergency Response Plan:
- Page 110, under Pre-Emergency Actions, #1, first bullet, add at end "or latest edition". Under #2, first bullet, add at end "or latest edition". Under #2, add a second bullet that reads "New Department of Health and Human Services (DHHS) 2006 guidelines, or latest edition"
- Page 111, C.1., insert after "cleaning workstations": "and hand contact surfaces (door knobs, elevator buttons, etc.),".
- Page 111, D.1, insert after "hand-hygiene products": "effective for virus eradication,"
- Page 111, A., insert after "predetermined calling lists": "and email lists".
- Page 113, D.1.b., add new sentence at end of current text: "The current recommendation is that infected individuals not be quarantined together."
- Page 113, D.2, delete "(SPD will take the lead)" and replace with "(Greene County Health Department will take the lead on quarantine orders)."
- Page 114, 6., delete all text after "Risk groups for severe and fatal infection cannot be predicted."
- Page 115, delete #11 and renumber #12.
- Page 123, Level 1, second bullet, first sentence should read "Identify potential rooms to be used for quarantined students (only one student per room)."