Missouri State University

September 28, 2010

OF THE BOARD OF GOVERNORS

MISSOURI STATE UNIVERSITY

September 28, 2010

 

1.                  Roll Call:

Present -    Ms. Elizabeth Bradbury, Chair of the Board (by conference call)

                  Mr. Gordon Elliott, Vice-Chair of the Board (by conference call)

Mr. Brian Hammons, Governor (by conference call)

Ms. Cathy Smith, Governor (by conference call)

Also

Present -    Paul Kincaid, Chief of Staff

Clif Smart, General Counsel

Ken McClure, Vice President for Administrative & Information Services

Nila Hayes, Chief Financial Officer

Doug Sampson, University Architect and Director of Campus Planning (by conference call)

Brad Kielhofner, Superintendent of Design & Construction (by conference call)

Matthew Morris, Director of Business & Support Services, MSU-West Plains (by conference call)

John McAlear, Secretary of the Board

2.                  Presiding — Ms. Elizabeth Bradbury, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 10:05 a.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3.                  Purchases/Contracts --- Ms. Nila Hayes, Chief Financial Officer, presented the Procurement Activity Report for the period from July 28, 2010 through September 27, 2010 (Agenda Item No. II.A.). She summarized the first two items in the report: 1) an amendment to the CASHNet Master Services Contract with Higher One Payments Incorporated, adding 20 eMarket Storefronts to the contract to provide credit card and echeck processing over the internet for University departments and groups at a cost of $25,000; and 2) a purchase order to SeqWright DNA Technology Services for 454 Titanium DNA Sequencing Services for the College of Natural and Applied Sciences at a cost of $130,000.  Mr. Clif Smart, General Counsel, next summarized the third item in the Report – a purchase order to R. William Funk and Associates for search firm services for four administrative positions – the Vice President of Diversity and Inclusion, the Dean of the College of Business, and two academic department head positions.  He explained that six bids were received and that Funk and Associates was the second lowest bid received.  Based on their experience and the importance of the positions being searched for, it was determined that Funk and Associates was the best firm to hire.  Additional negotiations resulted in a discount of $38,000 resulting in a base fee of $150,000 plus 10% for administrative services for a total of $165,000 for a one year contract.  The contract allows for three additional one-year renewals at a cost of 25% of the first-year salary of those positions hired which is lower than the standard 33 1/3% rate.

Mr. Hammons moved to approve the report, receiving the second of Mr. Elliott.

Motion passed 3-0.

4.                  Facilities & Equipment --- Mr. Ken McClure, Vice President for Administrative & Information Services next presented the following resolutions for the Executive Committee to consider:

Approval of bids and award of a contract for the installation of two new boilers at Juanita K. Hammons Hall for the Performing Arts (Agenda Item No. III.A.); Gold Mechanical Inc., low bid of $123,655 for the base bid plus alternate 2; total project budget established at $140,000.

Approval of bids and award of a contract for the interior renovation of Looney Hall (Agenda Item No. III.B.); Bales Construction Co., low bid of $303,636 for the base bid plus alternates 1 and 2; total project budget established at $386,636.

Mr. Hammons moved for the approval of the two resolutions, receiving the second of Ms. Smith.

Motion passed 3-0.

5.         Adjournment — Ms. Bradbury adjourned the conference call meeting at 10:35 a.m. on the motion of Mr. Elliott, the second of Mr. Hammons, and the unanimous vote of the committee.

John W. McAlear

Secretary of the Board