Missouri State University

October 6, 2011

MINUTES OF THE EXECUTIVE COMMITTEE

OF THE BOARD OF GOVERNORS

MISSOURI STATE UNIVERSITY

October 6, 2011

1.                  Roll Call:

Present -    Ms. Elizabeth Bradbury, Governor (by conference call)

                  Mr. Gordon Elliott, Chair of the Board

Mr. Orvin Kimbrough, Governor (by conference call)

Ms. Cathy Smith, Vice Chair of the Board (by conference call)

Also

Present -    Clif Smart, Interim President

                  Steve Foucart, Chief Financial Officer

                  Penni Groves, Interim General Counsel

Doug Sampson, University Architect and Director of Campus Planning

Paul Kincaid, Chief of Staff

Ken McClure, Vice President for Administrative & Information Services

Jim Baker, Vice President for Research & Economic Development

John McAlear, Secretary of the Board

2.                  Presiding — Mr. Gordon Elliott, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 10:00 a.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3.                  Facilities & Equipment --- Mr. Clif Smart, Interim President, first announced that he is recommending that Item II.G., approving an agreement for architectural and engineering services in conjunction with the construction of new Walnut Street housing, be pulled from the agenda.  He explained that this is a significant project and should be presented to the entire board instead of just the Executive Committee.  He anticipates that this item will be on the agenda of the October 28, 2011, board meeting.  The members of the Executive Committee agreed with this decision.

Mr. Ken McClure, Vice President for Administrative & Information Services, next presented the following resolution for the Executive Committee to consider:

The demolition of the Willowbrook Storage Building (Agenda Item No. II.A.); CRL Enterprises, low bid of $83,900; total project budget set at $120,000.

Motion to approve was made by Mr. Kimbrough with the second being provided by Ms. Bradbury.

Motion passed 3-0.  

Mr. McClure then presented the following resolution for the committee’s consideration:

The transmission line replacement at the KOZJ transmission facility in Joplin, MO (Agenda Item No. II.B.); Precision Communications, Inc., low bid of $89,785; total project budget established at $120,000.  This project includes replacing the aging transmission line for broadcast station KOZJ (Ozarks Public Television).

Moved by Ms. Bradbury and seconded by Ms. Smith.

Motion passed 3-0.

Mr. McClure next presented the following two resolutions:

Approval of an agreement between the Missouri Highways and Transportation Commission through a Federal Aid Program Agreement and Missouri State University for transit-related improvements on the Springfield Campus (Agenda Item II.C).  The University wishes to make transit-related improvements to the shuttle transit way on Hammons Parkway running from Monroe Street south to Grand Street.  These improvements include the construction of a dedicated transit way, dedicated bike paths, pedestrian improvements, and site improvements such as landscaping and lighting.  Through this agreement, the United States Government will participate in 100% of eligible costs up to a maximum of $499,915.

Retroactive approval of an agreement between the Missouri Highways and Transportation Commission through a Federal Aid Program Agreement and Missouri State University for roadway improvements at Broadmoor Street and Highway 13 (Kansas Expressway) (Agenda Item No. II.D.). The University wishes to make entrance improvements to the William H. Darr Agricultural Center along this roadway.  These improvements include installing a south-bound acceleration lane along with other work to be done in the right-of-way.  Through this agreement, the United States Government will participate in 100% of eligible costs up to a maximum of $268,048.75.  This resolution confirms approval of this agreement previously signed by Jim Baker, Vice President for Research and Economic Development.

Moved by Ms. Bradbury and seconded by Ms. Smith.

Motion passed 3-0.

Mr. McClure then presented the following resolution for the committee’s consideration:

Approval of a resolution granting temporary construction easements to the City of Springfield for the redesign and construction of the intersection at National Avenue and Monroe Street (Agenda Item No. II.E.).

Moved by Ms. Bradbury and seconded by Ms. Smith.

Motion passed 3-0. 

Mr. McClure next presented the following resolution:

Professional services in conjunction with the renovation of Gohn Hall (Agenda Item No. II.F.); Dake Wells│Architecture, for a fixed fee of $75,000 plus reimbursable expenses.  Additional services of up to $10,000 as described in this agreement may be authorized and approved as necessary.

Moved by Mr. Kimbrough and seconded by Ms. Bradbury.

Motion passed 3-0.

Mr. McClure then presented the following resolution:

The phase II demolition of the Robert W. Plaster Center for Free Enterprise and Business Development (Agenda Item No. II.H.); Rich Kramer Construction, low bid of $486,000; total project budget established at $6,269,326.  The contract awarded is for the removal of the majority of the interior building components which prepares the building for future improvement work.  The total project budget reported is the total anticipated budget for the entire work currently planned.

Moved by Ms. Smith and seconded by Ms. Bradbury.

Motion passed 3-0.

4.                  New Business – Mr. Smart reported that it is anticipated that there could be two to three new governors appointed before the October 28, 2011 meeting, maybe a fourth new governor by the end of the calendar year, and a fifth new governor early next year.  Each of the new governors will attend a one-day orientation session after his or her appointment.  Since only one day is not sufficient to cover all matters that new governors need to be briefed on, it is anticipated that additional orientation items will be included in the board’s annual late-winter retreat.  Mr. Smart and Mr. Elliott both suggested that this year’s two or two-and-a-half-day retreat be held from March 1-3, 2012, in conjunction with the Missouri Valley Conference Men’s Post-Season Basketball Tournament in St. Louis.  Ms. Bradbury moved that the retreat be held as suggested.  Ms. Smith provided the second to the motion.  

Motion passed 3-0.     

5.                  Adjournment — Mr. Elliott adjourned the conference-call meeting at 10:50 a.m. on the motion of Ms. Smith, the second of Ms. Bradbury, and the unanimous vote of the committee.

                                                                                    John W. McAlear

                                                                                    Secretary of the Board