Missouri State University

June 29, 2012

MINUTES OF THE EXECUTIVE COMMITTEE

OF THE BOARD OF GOVERNORS

MISSOURI STATE UNIVERSITY

June 29, 2012

 1.                  Roll Call:

Present -    Ms. Elizabeth Bradbury, Governor (by conference call)

                  Mr. Gordon Elliott, Chair of the Board

Mr. Orvin Kimbrough, Governor (by conference call)

Ms. Cathy Smith, Vice Chair of the Board (by conference call)

Also

Present -    Clif Smart, Interim President

                  Steve Foucart, Interim Chief Financial Officer

Ken McClure, Vice President for Administrative & Information Services (by

    conference call)

Matt Morris, Associate Vice President for Administrative & Information

    Services

                  Doug Sampson, University Architect and Director of Campus Planning

Don Hendricks, Director of University Communications

Marilyn Dennis, Acting Secretary of the Board

 2.                  Presiding — Mr. Gordon Elliott, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 3:30 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

 3.                  Financial --- Mr. Steve Foucart, Interim Chief Financial Officer, presented a resolution (Item II.A.) for Office of Procurement Services activities from June 23, 2012, through June 29, 2012.             

The first two items on the resolution pertained to the purchase of dining hall equipment for Blair-Shannon and Garst residence halls.  Moved and seconded by, respectively, Mr. Kimbrough and Ms. Bradbury.

Motion passed 3-0.

The third item on the resolution authorized the contract renewal option for expanded basic telecable services in the residence halls.  Moved and seconded by, respectively, Ms. Bradbury and Ms. Smith.

Motion passed 3-0.

 4.                  Planning, Design & Construction --- Mr. Ken McClure, Vice President for Administrative & Information Services, presented the following resolutions for the Committee’s consideration:

New offices at the Plaster Student Union (Item III.A.); Larry Snyder & Company, low bid received of $240,800; total project budget set at $320,000. 

Modifications to rooms 370 and 372 at the Professional Building (Item III.B.); Larry Snyder & Company, only bid received of $190,000; total project budget established at $230,000. 

Approval to reduce the project budget for the addition and renovation at the Blair-Shannon Dining Center (Item III.C.).  This $150,000 reduction sets the project budget at $1,645,700.

Approval to increase the project budget for the addition and renovation of the Garst Dining Center (Item III.D.).  This $150,000 increase sets the project budget at $3,797,495.

Approval to increase the project budget for the Community Storm Shelter/Student Recreation Center (Missouri State University Hazard Mitigation Grant Program [HMGP] Community Storm Shelter Project [Federal Grant FEMA-DR-1749-MO, Project #0001]) (Item III.E.).  This $15,000 increase sets the project budget at $2,236,113.57.

Approval to increase the project budget for the landscape improvements, Kings Street and the Bill R. Foster and Family Recreation Center (Item III.F.).  This $74,000 increase sets the project budget at $1,674,000.

Moved and seconded by, respectively, Ms. Bradbury and Ms. Smith.

Motion passed 3-0.

 5.                  Adjournment — Mr. Elliott adjourned the conference-call meeting at 3:50 p.m. upon the motion of Ms. Bradbury, the second of Ms. Smith, and the unanimous vote of the committee.

 Marilyn M. Dennis

Acting Secretary of the Board