Missouri State University

January 5, 2007

MINUTES OF THE EXECUTIVE COMMITTEE OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
JANUARY 5, 2007


1. Roll Call
Present -  Mr. Michael Duggan, Governor (by conference call)
   Mr. Michael Franks, President of the Board (by conference call)
   Mr. Brian Hammons, Governor (by conference call)
   Ms. Mary Sheid, Vice President of the Board (by conference call)
        
Also
Present -  Michael Nietzel, President
Greg Burris, Vice President for Administrative and Information Services
John Black, General Counsel
Paul Kincaid, Chief of Staff
Ken McClure, Associate Vice President for Administrative Services
Michael Wills, Director of Procurement
Howard Berriman, Assistant Director of Human Resources
John McAlear, Secretary of the Board

2. Presiding --- The presiding officer for the conference call meeting was Mr. Michael Franks, President of the Board of Governors.  He called the Executive Committee meeting to order at 10:00 a.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri. 

3.    Purchases/Contracts – Mr. Franks asked if there were any questions from members of the Executive Committee regarding the reinsurance (stop-loss) coverage for the university’s employee group medical plan which was the only item included in the Purchasing Activity Report that was being presented to the Committee.  In response to questions, Mr. Greg Burris explained that a double-digit percentage increase was not uncommon and that in this type of insurance, carriers will not commit to coverage beyond 12 months.  Mr. Hammons made a motion to approve the recommendation of Kanawha Insurance Company of Lancaster, South Carolina with Ms. Sheid providing the second.

A roll call vote was taken – Governors Duggan, Hammons, and Sheid voted for the motion; no one voted against.

Motion passed 3-0.

4.    Facilities and Equipment --- Mr. Greg Burris, Vice President for Administrative and Information Services, presented the following resolutions for the Committee’s consideration:

    Professional services in conjunction with the needs assessment for the Health, Physical Education, and Recreation Department (HPER) for its relocation out of McDonald Arena; Hastings + Chivetta Architects, Inc, for a fixed fee of $89,000 plus reimbursable expenses.  Additional services of up to $20,000 as described in this agreement may be authorized and approved as necessary.

    Engineering services in conjunction with the exterior repairs of Hill Hall; Structural Engineering Associates Incorporated, for a lump sum fee of $67,500 plus reimbursable expenses.  Additional services of up to $17,000 as described in this agreement may be authorized and approved as necessary.

    Architectural services in conjunction with the bathroom renovation of the main wing of Freudenberger House; Mackey Mitchell Associates for $77,000 plus reimbursable expenses.  Additional services of up to $10,000 as described in this agreement may be authorized and approved as necessary.

Approval of consultant and authority to enter into an agreement for elevator consulting services in conjunction with the JQH Arena project; Kenneth H. Lemp Elevator Consultants, Inc., for a fixed fee of $8,000 plus reimbursable expenses.  Additional services of up to $3,000 as described in this agreement may be authorized and approved as necessary.

Approval to grant a right-of-way easement for the relocation and construction of a sanitary sewer line for the JQH Arena.  (Mr. John Black, General Counsel, noted that in the last paragraph of the resolution, it should read that “…the Vice President for Administrative and Information Services be authorized and directed to sign the easement…” instead of “…to sign the agreement…”).

Moved by Ms. Sheid and seconded by Mr. Hammons.  

A roll call vote was taken – Governors Duggan, Hammons, and Sheid voted for the motion; no one voted against.

Motion passed 3-0.

5.    President’s Report --- Dr. Michael Nietzel then presented a resolution recommending a revised 2007 Board of Governor’s meeting schedule.  The one change from the schedule previously approved by the Board was changing the June meeting from June 15 to June 29.

He next offered some dates for future Executive Committee meetings.  The dates were January 22, February 23, March 19, and April 30.  Mr. Burris explained that the February 23rd meeting was to approve the Health Risk Assessment contract while the other three meetings were to approve JQH Arena bid packages.  After a short discussion, Mr. Franks indicated that the committee members should try to hold these dates (or as soon thereafter) open for upcoming meetings.  Although the actual meeting time might change, he commented that we might start out with 10:00 a.m. as the tentative meeting time on these dates.

Dr. Nietzel then presented a resolution to approve the employment contracts for Head Football Coach Terry Allen and the Assistant Football Coaches, per Coach Allen’s contract and the Coaches Overview of Salaries and Benefits attached.  He summarized that the salary increase for Coach Allen and his staff was 3%, the same percentage as for the faculty and staff in FY07.  It is recommended that Coach Allen receive a small increase in his payment for the radio and television shows.  He also indicated that the liquidated damages section of the contract was changed this year to stipulate that if Coach Allen cancelled the contract he would owe the University a payment equal to 12 months salary while if the University cancelled the contract, the University would owe Coach Allen a payment equal to 24 months salary. 

A discussion was then held on the $2,500 achievement payment to Coach Allen should the NCAA Graduation Success Rate for the football squad increase to a 3% higher number from the previous year.  Suggestions were made that this achievement payment should be as much as the achievement payment for winning the conference, that a larger payment could be made for a larger percentage increase, or that the Assistant Football Coaches should share in this category of achievement payment.  Mr. Franks asked Dr. Nietzel and Athletic Director Bill Rowe to research these different suggestions and to report back to the full Board at the March meeting.

Mr. Franks then asked if there was a motion to approve the revised 2007 Board meeting schedule and the employment contracts as presented for the football coaching staff.  So moved by Mr. Duggan and seconded by Mr. Hammons.

A roll call vote was taken – Governors Duggan, Hammons, and Sheid voted for the motion; no one voted against.

Motion passed 3-0.
   
6.    Next Meeting
--- Based on the above discussion, the next Executive Committee conference call meeting would be held on Monday, January 22, 2007 at 10:00 a.m.    

7.     Adjournment --- Mr. Franks adjourned the meeting at 10:35 a.m. on the motion of Ms. Sheid, the second of Mr. Duggan, and the unanimous vote of the Committee.


John W. McAlear
Secretary