Missouri State University

February 20, 2013

MINUTES OF THE EXECUTIVE COMMITTEE

OF THE BOARD OF GOVERNORS

MISSOURI STATE UNIVERSITY

February 20, 2013

 1.                  Roll Call:

Present -    Mr. Peter Hofherr, Governor (by conference call)

                  Mr. Steve Hoven, Governor (by conference call)

Mr. Orvin Kimbrough, Chair of the Board (by conference call)

Ms. Beverly Miller, Vice Chair of the Board (by conference call)

Also

Present -    Clif Smart, President

                  Steve Foucart, Interim Chief Financial Officer

                  Paige Jenkins, Student Governor

                  Carrie Carroll, Governor (by conference call after the meeting had started)

Jim Baker, Vice President for Research and Economic Development and International Programs

Earle Doman, Vice President for Student Affairs

Tom Peters, Dean of Library Services

David Hough, Dean of the College of Education

Penni Groves, General Counsel

Ken McClure, Vice President for Administrative & Information

Services

Paul Kincaid, Chief of Staff

Jeff Morrissey, Chief Information Officer

                  Doug Sampson, University Architect and Director of Campus Planning

Matt Morris, Associate Vice President for Administrative & Information Services

John McAlear, Secretary of the Board

 2.                  Presiding – Mr. Orvin Kimbrough, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri. 

 3.                  Academic Affairs – President Clif Smart first introduced a resolution (Item II.A.) for a ratification of an agreement between the University’s Southwest Regional Professional Development Center (SWRPDC) and the St. Louis Public School District.  He explained that since this contract uses university resources in excess of $100,000 – Board approval is required, but since the administration did not know about the arrangement until recently, we are asking for ratification.  He added that, had we been aware of the proposal, we would have presented this to the Board for their advance approval as it is a worthy project. He asked Dr. David Hough, Dean of the College of Education, to explain the contract. Dr. Hough explained that the SWRPDC is funded by a grant from the Missouri Department of Elementary and Secondary Education.  The SWRPDC has agreed to provide consulting services to the St. Louis Public School District for a payment of $9,200 per month.  SWRPDC personnel shadow St. Louis Public School District principals for as many as two weeks per month and provide recommendations/reports for principals to make more effective use of their instructional leadership time.  Motion to ratify was made by Ms. Miller and seconded by Mr. Hofherr.

Motion passed 3-0.

Dr. Frank Einhellig, Provost, next presented a resolution (Item II.B.) approving a new program – the Master of Occupational Therapy.  He explained that there are five higher education institutions that offer this program but none are located south of I-70.  The two-year, 76-credit-hour program has a capacity of 48 students (24 students per cohort) and will eventually generate sufficient revenue to support itself.  We have included support for the program start-up expenses as part of our FY14 Appropriation Request for Operations to the Missouri Department of Higher Education.  The new program will contribute to achieving Missouri State University’s Key Performance Indicator to increase the number of degrees granted in Missouri’s critical disciplines of workforce need.  The plan is to locate the program in the Professional Building after a chain of other departmental moves are made.  Motion to approve the resolution was made by Mr. Hofherr and seconded by Mr. Hoven.

Motion passed 3-0.          

Dr. Einhellig next presented a resolution (Item II.C.) approving a new program – Bachelor of Applied Science in Hospitality and Restaurant Administration.  He explained that this new program will allow hospitality professionals with AAS degrees to pursue a four-year BAS degree.  This is to create a transfer-friendly path for students who complete an AAS in a closely related field.  In addition to the credits earned at the two-year institution, the students pursuing this degree will complete all of our general education requirements as well as 30 credits of advanced courses in Hospitality and Restaurant Administration.  This new degree will create a new path for those OTC students who complete an AAS in Hospitality Management.  Moved by Mr. Hoven.  Seconded by Ms. Miller.

Motion passed 3-0.

Dr. Einhellig noted that these two programs approved today will now be sent to the Missouri Department of Higher Education for their approval.

 4.                  Purchases/Contracts – Mr. Steve Foucart, Interim Chief Financial Officer, presented a resolution summarizing Procurement Services Office activities from February 8, 2013, through February 15, 2013 (Item III.A.).  The three items included in this report are:

1)      Telecommunications is requesting approval to add West Plains to the circuit contract regarding Ethernet services with Sho-Me Technologies.  Since the contract is $27,000 and the $3,000 additional amount will increase the contract by more than 10%, this will require Board approval.

2)      Electronic access to 172 journal subscriptions totaling $239,505.36 annually for Meyer Library – with publisher, Elsevier B. V.

3)      Metropolitan Ethernet Circuit Services – five-year contract at $120,600 per year with Sho-Me Technologies – with five additional one-year periods.

Moved by Mr. Hofherr.  Seconded by Mr. Hoven.

Motion passed 3-0.

 5.                  Financial –  Dr. Drew Bennett, Chancellor of the West Plains Campus, next presented a resolution (Item IV.A.) approving the early payoff of a 1994 loan from the Springfield Campus Residence Life Fund to the West Plains Campus with an original 30-year payment schedule.  The loan was to help the West Plains Campus build its dormitory.  He explained that the loan has a 3% interest rate and he is only earning about 1% on his investments at this time.  He is proposing to use his reserves to pay the Springfield Campus $575,891.66 which includes $2,865.13 in accrued interest.  Dr. Bennett added that this will save the West Plains Campus about $105,900 in interest costs over the remaining payment schedule.  President Smart added that both parties benefit from this early payment – Dr. Doman will be able to use the payment on some needed repairs and maintenance.  Motion to approve offered by Mr. Hofherr, with the second being provided by Ms. Miller.

Motion passed 3-0.

 6.      Facilities and Equipment --- Mr. Ken McClure, Vice President for Administrative & Information Services, next presented a resolution (Item V.A.) for the exterior envelope repairs for the McQueary Family Health Sciences Hall.  Bailey Company, with a bid of $146,773 was the low bidder - the total project budget is established at $210,000.  Mr. McClure explained that the University has experienced water infiltration around the windows of the older portion of the McQueary Family Health Sciences Hall. Five bids were received on this project. Moved and seconded, respectively, by Mr. Hoven and Mr. Hofherr.

Motion passed 3-0.

Mr. McClure then presented a resolution (Item V.B.) for the approval to grant a perpetual street right-of-way easement and a temporary construction easement to the City of Springfield to allow for planned improvements along Grand Street from Hammons Parkway west to Holland Avenue.  He explained that this request allows the City to take the next step in their planning process to improve the Grand Street corridor from National Avenue to Kimbrough Avenue.  This will improve the access to campus and it is planned to start the project after the May commencement.  Moved by Mr. Hofherr and seconded by Mr. Hoven.     

Motion passed 3-0.

President Smart then presented a resolution (Item V.C.) for the ratification of Memorandum of Understanding with Ozark Technical Community College for the On Campus/On Track Pilot Program and Approval of Memorandum of Understanding with Ozarks Technical Community College for General Classroom and Support Space in Lebanon, Missouri.  He explained that this resolution includes two separate agreements.  The first agreement will allow OTC students to live in our dormitories at full price.  As we have fewer Freshmen, this will help us fill our residence halls and it will be a recruiting tool for these students to observe campus life.  These students will be subject to the same residence-hall rules as our students.  The second piece to this resolution is moving our physical location in Lebanon, Missouri, to the OTC facility on I-44. This will be a much nicer facility and having our Lebanon classes on the OTC grounds will also help with recruiting OTC students.  Moved by Ms. Miller and seconded by Mr. Hofherr.

Motion passed 3-0.

 7.                  New Business – President Smart next reported that before the next Executive Committee meeting, March 20, 2013, our eFactory Business Incubator will be open and we have been negotiating leases with possible tenants.  Dr. Jim Baker, Vice President for Research and Economic Development and International Programs, explained that the incubator will total about 20,000 square feet in the Robert W. Plaster Center for Free Enterprise and Business Development.  Future tenants could occupy anywhere from 150 to 2,500 square feet.  There are about six tenants close to signing one-year leases at $15 per square feet.  President Smart asked the members of the Executive Committee if they would be ok with going ahead with these short-term leases and then bringing them to the March 20, 2013, Executive Committee for ratification.  All the members of the Executive Committee were fine with this arrangement.

 8.                  Adjournment — Mr. Kimbrough adjourned the conference-call meeting at 4:55 p.m. upon the motion of Mr. Hofherr, the second of Mr. Hoven, and the unanimous vote of the committee.

 

John W. McAlear
Secretary of the Board