Missouri State University

December 1, 2006

MINUTES OF THE EXECUTIVE COMMITTEE OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
DECEMBER 1, 2006


1. Roll Call
Present-     Mr. Michael Duggan, Governor (by conference call)
   Mr. Michael Franks, President of the Board (by conference call)
   Mr. Brian Hammons, Governor (by conference call)
Ms. Mary Sheid, Vice President of the Board (by conference call)
        
Also
Present-    Michael Nietzel, President
Greg Burris, Vice President for Administrative and Information Services
John Black, General Counsel (by conference call)
Paul Kincaid, Chief of Staff
Ken McClure, Associate Vice President for Administrative Services
Doug Sampson, University Architect
        John McAlear, Secretary of the Board

2. Presiding --- The presiding officer for the conference call meeting was Mr. Michael Franks, President of the Board of Governors.  He called the Executive Committee meeting to order at 1:35 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri. 

3.    Facilities and Equipment --- Mr. Greg Burris, Vice President for Administrative and Information Services, explained that the time-sensitive resolutions to be presented today are related to the JQH Arena.  J.E. Dunn is the Construction Manager on the JQH Arena project and is assisting Mr. Doug Sampson, Architect in the Office of Design and Construction, in reviewing these types of bids.   He then presented the following resolutions for the Committee’s consideration:

    The Site Electrical on the JQH Arena project - Bill’s Electric, Inc., low bid of $60,918 for the base bid; total project budget established at $67,000,000.

    The Site Utilities/Offsite Improvements on the JQH Arena project - Kenmar Construction, Inc., low bid of $706,826 for the base bid; total project budget established at $67,000,000.

    The Mass Excavation/Demolition on the JQH Arena project - Hartman & Company, Inc., low bid of $1,095,900 for the base bid plus alternate one; total project budget established at $67,000,000.

    Mr. Burris further explained that each of these three bids is part of the estimated $55,000,000 construction cost amount of the total $67,000,000 JQH Arena project budget.  Mr. John Black, General Counsel, added that if additional, specific contributions are received for items not included in the original total budget, then the total budget will exceed the original $67,000,000 amount.  It was suggested by members of the committee that each time a construction bid was presented to the committee/board for approval, it would be good to see how much of the $55,000,000 construction cost estimate had already been committed.

    Mr. Franks asked for a motion to approve the three resolutions.  Motion made by Ms. Sheid, receiving the second of Mr. Duggan.
 
A roll call vote was taken – Governors Duggan, Hammons, and Sheid voted for the motion; no one voted against (Mr. Franks is an ex-officio member of the Committee and can only vote when one of the other three members is absent).

Motion passed 3-0.

4.    Next Meeting --- It was decided to schedule the next Executive Committee conference call meeting on Friday, January 5, 2007 at 10:00 a.m.    

5.     Adjournment --- Mr. Franks adjourned the meeting at 2:05 p.m. on the motion of Mr. Hammons, the second of Ms. Sheid, and the unanimous vote of the Committee.


John W. McAlear
Secretary