Missouri State University

April 17, 2007

MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
April 17, 2007


1. Roll Call

Present —     Mr. Michael Duggan, Governor (by conference call)
   Mr. Michael Franks, President of the Board (by conference call)
   Mr. Brian Hammons, Governor (by conference call)
Ms. Mary Sheid, Vice President of the Board (by conference call)
        
Also
Present —    Michael Nietzel, President
Don Aripoli, Acting Vice President for University Advancement
John Black, General Counsel and Assistant Secretary, Board of Governors
Greg Burris, Vice President for Administrative and Information Services
Earle Doman, Acting Vice President for Student Affairs
Tom Hagar, J. E. Dunn
Jan Lewis, Director of Accounting and Budgeting
June McHaney, Internal Auditor
Doug Sampson, University Architect
       
2. Agenda — Attached

3. Presiding — The presiding officer for the conference call meeting was Mr. Michael Franks, President of the Board of Governors.  He called the Executive Committee meeting to order at 10:00 a.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

4. Purchases/Contracts — Ms. Jan Lewis, Director of Accounting and Budgeting, presented for consideration resolution 2(a) Purchasing Activity Report, regarding Audit and Related Accounting Services.  The resolution was moved by Mr. Duggan, seconded by Ms. Sheid, approved unanimously, confirmed by roll call; in favor Governors Duggan, Hammons, Sheid.  Opposed, none.

5.    Facilities and Equipment — Mr. Greg Burris, Vice President for Administrative and Information Services, presented the following resolutions for the Committee’s consideration:

    Resolution 3(a), Consent to the Granting of Alcoholic Beverage License by the City of Springfield to O’Connell’s Center City Grocery, 208 West McDaniel.  The resolution was moved by Mr. Duggan, seconded by Mr. Hammons, approved unanimously, confirmed by roll call vote; in favor, Governors Duggan, Hammons and Sheid.  Opposed, none.

    Resolution 3(b), Approval of Bids and Award of a Contract for Off-Site Sewer Improvements for the JQH Arena in the amount of $358,503 to Schatz Underground, Inc.; moved by Ms. Sheid, seconded by Mr. Duggan, approved unanimously, confirmed by roll call vote; in favor, Governors Duggan, Hammons and Sheid.  Opposed, none.

    Resolution 3(c), Approval of Bids and Award of a Contract for the Electrical Service for the JQH Arena for a total base bid plus alternates 4 and 5 in the amount of $1,002,177 to A-1 Electric Service, Inc.  Moved by Mr. Duggan, seconded by Ms. Sheid, approved unanimously, confirmed by roll call vote; in favor, Governors Duggan, Hammons and Sheid.  Opposed, none.

    Resolution 3(d), Approval of Bids and Award of a Contract for the Concrete Structure for the JQH Arena in the amount of $3,896,575 to DeWitt and Associates for base bid and alternate number 6. Mr. Burris indicated that alternate 6 may not be in the final project.  Moved by Mr. Duggan, seconded by Mr. Hammons, approved unanimously, confirmed by roll call vote; in favor, Governors Duggan, Hammons and Sheid.  Opposed, none.

    Resolution 3(e), Approval of Bids and Award of a Contract for the Combined Architectural and Structural Precast Concrete Packages for the JQH Arena, in the amount of $5,998,888 for the base bid to Prestressed Casting Company.  Mr. Hammons questioned if there was only one bid, should the package be rebid.  Mr. Burris replied the project could be delayed with an uncertain subsequent bid.  Dr. Nietzel asked if all texture had been removed from the precast.  Mr. Burris stated the base bid included texture.  Moved as presented by Ms. Sheid, seconded by Mr. Duggan, approved unanimously, confirmed by roll call vote; in favor, Governors Duggan, Hammons and Sheid.  Opposed, none.

    Resolution 3(f), Approval of Bids and Award of a Contract for the Structural Steel and Stairs for the JQH Arena, in the amount of $7,485,000 for the base bid to Merrill Iron and Steel.  Resolution moved by Mr. Duggan, seconded by Mr. Hammons, approved unanimously, confirmed by roll call vote; in favor, Governors Duggan, Hammons and Sheid.  Opposed, none.

    Resolution 3(g) and 3(h) Approval of Bids and Award of a Contract for Selective Demolition, Cleaning, and Painting in Preparation of the Phase II Renovation of the Roy Blunt Jordan Valley Innovation Center, in the amount of $127,900 to Kingston Environmental Services, Inc. and total project budget $190,000; and Approval to Increase the Total Project Budget for the Phase I Renovation of the Roy Blunt Jordan Valley Innovation Center by $115,000 to the amount $11,508,520 in order to finish out the 4th floor to house additional staff for the Center of Applied Sciences and Engineering (CASE) and make the remainder of the floor ready for tenant build out.  Both resolutions moved by Mr. Hammons, seconded by Mr. Duggan, unanimously approved, confirmed by roll call vote; in favor, Governors Duggan, Hammons, Sheid.  Opposed, none.

    Resolution 3(i), Approval of Bids and Award of Contract for the Horizontal Waterproofing for the JQH Arena to JNW Waterproofing, in the amount of $25,599.  Moved by Mr. Duggan, seconded by Ms. Sheid, unanimously approved, confirmed by roll call vote; in favor, Governors Duggan, Hammons and Sheid.  Opposed, none.

6.    Closed Meeting — Thereupon, the following resolution was presented for     consideration:

BE IT RESOLVED by the Executive Committee of the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held immediately following this April 17, 2007 meeting of the Executive Committee of the Board of Governors to consider items of business pursuant to:

A.    R.S.Mo. 610.021(1).  “Legal actions, causes of action, or litigation involving a public governmental body . . . ”

B.    R.S. Mo. 610.021(3).  “Hiring, firing, discipline or promoting of particular employees . . . ”   

C.    R.S.M0. 610.021(13).  “Individually identifiable personnel records, performance ratings or records pertaining to employees . . . ”

Mr. Duggan moved the approval of the resolution and Mr. Hammons seconded the motion.
 
A roll call vote was taken – Governors Duggan, Hammons, and Sheid voted for the motion; no one voted against.

Motion passed 3-0.

7.     Adjournment — Mr. Franks closed the open meeting at 10:15 a.m. by unanimous vote of the Committee. Committee retired into Executive Session.



John F. Black
Assistant Secretary to the Board of Governors