Missouri State University

December 4, 2013

MINUTES OF THE EXECUTIVE COMMITTEE

OF THE BOARD OF GOVERNORS

MISSOURI STATE UNIVERSITY

December 4, 2013

1. Roll Call:

Present - Mr. Peter Hofherr, Governor (by conference call)

Mr. Orvin Kimbrough, Chair of the Board (by conference call)

Ms. Beverly Miller, Vice-Chair of the Board (by conference call)

Absent - Mr. Steve Hoven, Governor

Also

Present - Carrie Carroll, Governor (by conference call)

Paige Jenkins, Student Governor

Ken McClure, Vice President for Administrative & Information Services

Steve Foucart, Chief Financial Officer

Penni Groves, General Counsel

Brent Dunn, Vice President for University Advancement

Dee Siscoe, Vice President for Student Affairs

Matt Morris, Associate Vice President for Administrative & Information Services

Doug Sampson, University Architect and Director of Planning, Design, and Construction

John McAlear, Secretary of the Board

2. Presiding – Mr. Orvin Kimbrough, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3. Approval of Minutes – Mr. Kimbrough mentioned that the first item of business was the approval of the minutes for the open meeting of October 16, 2013. Ms. Miller so moved, receiving the second of Mr. Hofherr.

Motion passed 3-0.

4. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution summarizing Procurement Services’ Office activities from October 12, 2013, through November 25, 2013 (Item III.A.). The three items included in the resolution were:

Dell computers (113) for the West Plains campus totaling $112,995.48. This purchase is through the cooperative contract with the University of Missouri. Funding will be from budgeted operating funds and a grant program.

Meyer Library subscription renewal for $252,020.45. This single feasible source is electronic access with Elsevier for subscriptions primarily in physical and life sciences. Funding is from the operating budget.

Contract renewal of communication wiring material for $260,000. This will allow purchases throughout the year up to $260,000. For this contract renewal, prices will decrease approximately 2.5%. Funding is from the operating budget.

Mr. Hofherr so moved, receiving a second from Ms. Miller.

Motion passed 3-0.

Mr. Foucart next presented a resolution (Item III.B.) for the approval of changes to the Fee Schedule. In order to enhance the SOAR experience, incoming students will be encouraged to participate in a two-day/overnight program. Dr. Dee Siscoe, Vice President for Student Affairs, indicated that evening events will be scheduled on campus so students will stay on campus and experience campus life in the residence halls. Mr. Foucart commented that the cost will be the same - the student will pay $125 – made up of $100 for SOAR and $25 for the overnight stay. Currently, the overnight-stay portion is voluntary but the majority of students opt to stay on campus overnight.

Moved and seconded, respectively, by Ms. Miller and Mr. Hofherr.

Motion passed 3-0.

5. Facilities and Equipment --- Mr. Ken McClure, Vice President for Administrative & Information Services, next presented a resolution (Item IV.A.) for improvements to the athletic and recreation fields at four different areas on the Springfield campus. Improvements at the first area, the Plaster Sports Complex, will include replacing the existing student bleachers on the east side of the stadium with a new 4,000 seat precast concrete structure. This improvement will include new restrooms, concessions, ticket windows, and a new visitors’ locker room. The existing football field will be removed and the replacement will be moved slightly to the west. The second area, directly north of Glass Hall, will include a new running track and soccer field along with a new 1,000-seat grandstand with restrooms, locker rooms, and a press box. The third area of improvements, north of Hammons Student Center, will include a new field hockey and lacrosse field, a small grandstand, restrooms, and a press box. Lastly, a pair of sand volleyball courts at the southwest corner of Hammons Student Center will be constructed. The recommended contractor is DeWitt and Associates with a low bid of $21,824,600 for the base bid plus alternates 1, 2, 4, 6A, 7, 8, 9, 11, and 12. The total project budget is $25,097,000. Mr. McClure indicated that the funding for the project is made up of $19,900,000 in bond proceeds generated by the new Bear Fee; $1,300,000 from the President’s Enhancement Fund; $200,000 from Administrative and Information Services, $1,200,000 from private gifts, and $2,497,000 from available cash flow from athletic facilities after repayment of the 2010 C Bonds in 2017.

Moved by Mr. Hofherr and seconded by Ms. Miller.

Motion passed 3-0.

Mr. McClure then presented the following resolutions for the committee’s consideration:

Approval to increase the project budget for replacement of the pool HVAC system at Hammons Student Center (Item IV.B.); this $5,000 increase brings the new total project budget to $480,000.

Professional services in conjunction with the renovation of Kentwood Hall, Hammons House, and Hutchens House (Item IV.C.); Butler Rosenbury & Partners, for a fixed fee of $162,000 plus reimbursable expenses. Additional services of up to $40,000 as described in this agreement may be authorized and approved as necessary.

Professional services in conjunction with the renovation of the third floor of Plaster Student Union (Item IV.D.); Buxton Kubic Dodd Creative, for a fixed fee of $78,400 plus reimbursable expenses. Additional services of up to $25,000 as described in this agreement may be authorized and approved as necessary.

Moved by Ms. Miller and seconded by Mr. Hofherr.

Motion passed 3-0.

Mr. McClure next presented the following resolutions for the committee’s consideration:

Granting a license agreement with Greenwood Laboratory School PTA in Springfield to allow the installation of modular playground equipment to serve Greenwood Laboratory School (Item IV.E.).

Accepting a real estate gift (157.1 acres) from the Missouri State University Foundation and naming the property The Woodlands (Item IV.F.). Betty Jeanne Wood Turoff had entered a Memorandum of Understanding with the Missouri State University Foundation to transfer this real estate to be used for educational and related purposes and not be sold in the next 50 years.

Mr. Hofherr so moved, receiving the second of Ms. Miller.

Motion passed 3-0.

Mr. McClure then presented a resolution (Item IV.G.) for professional services in conjunction with the design of a new occupational therapy facility – Cannon Design, for a fixed, not-to-exceed fee of $1,337,000. Additional services of up to $50,000 as described in this agreement may be authorized and approved as necessary. He explained that about $987,000 of this total will be for services toward a new, approximate $15 million occupational therapy facility; however, the scope of the project may increase to address major space needs of the College of Health and Human Services (CHHS). Mr. Foucart summarized the funding sources for the project: $12 million in bonds funded by the annual designated state appropriation for the occupational therapy program; $4.5 million from reserves from the President’s enhancement fund and the CHHS; $7.5 million from potential new differential fees for the CHHS that will be presented in the February and March board meetings. Ms. Miller added that there could be private gifts of up to $2 million. It was mentioned that if the Board-approved differential fees didn’t materialize, the scope of the project will stay at the $15 million approximate cost.

Moved and seconded, respectively, by Ms. Miller and Mr. Hofherr.

Motion passed 3-0.

6. Adjournment — Mr. Kimbrough adjourned the conference-call meeting at 4:35 p.m., on the motion of Ms. Miller, the second of Mr. Hofherr, and the unanimous consent of the committee.

John W. McAlear

Secretary of the Board