Information Services should be Included early in the design process. The Chief Information Officer (CIO) is the contact point. The CIO will include other members of Information Services, such as the Technology Projects Coordinator, and other University units as appropriate. Including Information Services and other units in the process at an early stage will ensure:
- The continuity of technology campus-wide and the application of learned "best practices" and standards;
- That any necessary technology infrastructure modification can begin being considered with sufficient lead time;
- Accurate cost estimates can be provided;
- That the resulting work required of Information Services and other units can be better managed and scheduled into their workload; and;
- Requested variances from the guidelines can be considered and best accommodated.
Submission of a Project Request Form signals the beginning of the facility design process. It is important to determine the feasibility of the project and obtain all approvals before submitting the form. It is also important to determine the room level at this time (see "Classroom Media and Instructor Control Systems").
Rather than automatically reproducing multiple sets of design documents, an e-mail notification will be sent to interested parties outlining the project and announcing the availability of these documents. They will be available for review, and overnight checkout, at Burgess House (Design & Construction) and Central Stores & Maintenance (Facilities Management). Copies of specific pages can be requested. This process allows a department to request only the individual views needed and avoids expensive, and many times, unnecessary, duplication.